Overview
Legal Administrator Jobs in Tallahassee, FL at The Florida Bar
Summary
Coordinate and implement department activities and projects, as assigned. Provide clerical and office support and assistance to department management.
Essential Functions
Job duties include, although are not limited to:
Coordinating projects and activities. This may involve attending meetings, taking notes and acting upon assigned duties to coordinate the assigned project.
Maintaining communication with departments involved in the assigned project/activity
Routing incoming mail, faxes, and packages.
Answering telephone and assist internal and external guests with requests
Writing correspondence on behalf of the department. Making copies, sends/distributes outgoing mail. Using email system to deliver and accept emails.
Greeting internal and external customers when entering the department. Assisting with a variety of requests.
Maintaining detailed filing system for the department
Supportive Functions
In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the supervisor based upon the particular requirements of the company
Maintain office supplies for the department
Report all unsafe conditions immediately.
Attend all mandatory meetings.
Follow and know emergency procedures as needed.
Keep work area clean and organized.
Maintain a good working relationship with other departments, employees, and guests.
Internal Relationships
Reports to Director of Property Operations
External Relationships
Has regular contact with guests, Housekeeping and Front Desk
Qualifications
High School graduate or equivalent preferred; Completion of apprenticeship program highly desirable
Education/Experience Requirements
Must have one-year previous hotel or administrative experience. Previous project experience helpful.
Specific Job Knowledge, Skill and Ability
The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation.
Skilled with the use of multi-line telephones and with voice mail
Computer knowledge and ability: Word; Excel; PowerPoint
Office machine experience: Fax; photo copiers with sorting and stapling ability
Knowledge of alphabetical filing systems
Ability to communicate effectively with the public and other Team Members.
Read, write and speak English fluently.
Physical Requirements
Constant sitting, hearing talking, frequent walking, near vision, occasional climbing stairs, reaching, grasping, pushing/pulling, far vision, lifting (up to 15 lbs.).
In the United States we are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
Title: Legal Administrator
Company: The Florida Bar
Location: Tallahassee, FL
