Overview

Legal Assistant/Business Law Jobs in Montréal, Quebec, Canada at Recrute Action

Position: *Legal Assistant (Business Law)

Job Description

Legal Assistant (Business Law)

We are looking on behalf of our client, for a Legal Assistant to support the Business Law Department. This nationally and internationally renowned firm is recognized for its expertise in the field of business law and offers a dynamic, collaborative work environment focused on professional development.

What is in it for you:

• Competitive salary:
Between $68.000 and $77.000 per year.

• Permanent, full-time position: 35 hours per week.

• Flexible schedule:
Monday through Friday, with possible work hours from 8 am to 4 pm, 8:30 am to 4:30 pm, or 9 am to 5 pm.

• Hybrid work: 3 days in the office and 2 days working from home. Wednesday is mandatory in the office with the freedom to choose the other two days of presence.

• Group insurance:
Comprehensive coverage including dental care, glasses, and mental health support up to $3,000, with family coverage fully funded by the employer.

• Wellness program:
Reimbursement of up to $750 for teleworking equipment (headphones, Apple Watch, etc.).

• Training: $700 reimbursement per year for professional development and in-person training 4 days a week.

• Retirement savings plan (RRSP):
Employer contribution of 2% after one year of seniority.

• Vacation: 4 weeks of leave from the start, prorated to the months worked.

Responsibilities:

Document Management and Secretarial Work

• Draft, correct, transcribe, and format various legal documents (correspondence, opinions, procedures, agreements, briefs, articles).

• Compare documents using Workshare and ensure physical and electronic filing of files.

• Photocopy, scan, and organize necessary documents.

• Manage mail (opening, distribution, tracking, and responses).

• Conduct searches in internal databases (MCDM, Intranet).

Administrative and Organizational Support

• Schedule and manage the calendars of professionals, including appointments, meetings, and videoconferences.

• Organize travel, including booking hotels, restaurants, transportation, and meeting rooms.

• Prepare and coordinate documents and approvals for conferences, seminars, and training, including budget follow-ups and reimbursement requests.

Communication Management

• Answer phone calls and ensure effective follow-up on messages.

• Manage emails in Outlook: electronic filing, printing, and compilation of required documents.

• Maintain smooth communication with clients and other legal professionals.

File Opening, Updating, and Archiving

• Conduct conflict searches and create new files in internal tools (NBI).

• Manage the filing of active files and prepare for the archiving of inactive files.

What you will need to succeed:

• 5 years of experience in a similar legal position.

• Experience with Microsoft Office tools (Word, Outlook, PowerPoint).

• Ability to handle multiple tasks simultaneously in a demanding environment.

• Excellent precision and attention to detail.

• Ability to manage multiple priorities efficiently.

• High level of autonomy in task execution and problem-solving.

• Strong organizational skills to structure and prioritize work according to schedules.

• Proficiency in written and spoken French, and a good knowledge of English, to effectively communicate with a diverse clientele and handle documents in both languages.

Why Recruit Action?

Recruit Action (agency permit: AP-2000003) provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.

Title: Legal Assistant/Business Law

Company: Recrute Action

Location: Montréal, Quebec, Canada

Category: Administrative/Clerical (Legal Secretary), Law/Legal (Legal Secretary)

 

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