Legal Assistant – Corporate and Business Transactions Jobs in Portland – Oregon – USA at Davis Wright Tremaine


This is anexcitingopportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for aLegal Assistant – Corporate and Business Transactionstojoin our teamin ourPortlandoffice.

This position will provide and coordinate administrative and clerical support to attorneys and paralegals in the business transaction practices, supporting effective use of their time. This position requires an ability to work independently as well as in ateam environmentwith timekeepers and staff members. Expertise supporting business transactions required. Additional experience mergers and acquisitions practices is a plus.

At Davis Wright Tremaine, you will findchallengingassignments, opportunities forprofessional growthandcommunity involvement, and a culture ofinclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.

On a typical day you will:

Understand assigned timekeepers’ practice and clients

Extensive interaction with clients; acts as intermediary with clients and responds to client requests

Manage client billing process, including review and editing of pre-bills

Maintainup-to-dateforms, includingcollaborationwith other departments on templates

Check in regularly with attorney to ensure all aspects of any project are under control. Prompt as needed. Exercise careful judgment about when to ask for guidance

Assign appropriate tasks to other departments, and support staff. Follow up on status of all projects to ensure timely completion

Communicate clearly with all appropriate team members on project status

Set up data rooms for transactions; provide required information to IT for initial set up, organize data room structure, populate data room with required documents, communicate access information to data room participants, update and maintain data room, maintain due diligence/document production checklist in connection with data room documents

Identify and organize documents for closings of complex financing or acquisition transactions, prepare initial checklists, research possible forms of documents, manage formatting for uniformity across all documents

Assist with transaction closings; monitor and update checklists, organize documents and signature packets for execution, monitor status of documentation and organize final executed documents as received, review documents for completeness, maintain electronic record of final executed documents, organize documents for closing transcripts, produce and transmit closing transcripts, distribute stock certificates

Ensure that relevant documents are filed in the client’s minute book records and that equity ownership information is properly maintained

Docket reminders for annual corporate filings (e.g., stock plan registration)

Type, proofread, run comparisons, and edit correspondence, memoranda, agreements and other legal and business documents from notes, templates, drafts, or dictated text under time sensitive deadlines

Maintain attorney and client records. Maintain email and electronic records

Open new client and new matter files

Schedule and coordinate appointments, meetings and conference calls and maintain calendars

Answer, screen, and respond to phone calls

Open and route mail, attaching appropriate files and documents

Prepare and submit expense reimbursement reports and check requests

Make travel arrangements

Schedule conference rooms and arrange for …

Title: Legal Assistant – Corporate and Business Transactions

Company: Davis Wright Tremaine

Location: Portland – Oregon – USA

Category: Law/Legal, Administrative/Clerical


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