Overview
Legal Assistant/Office Administrator Jobs in Stuart, FL at Vastola Legal
Job Requisition ID: 44127
Opening Date: 3/5/2025
Closing Date/Time: 03/19/2025 11:59 PM
Agency: Department of Juvenile Justice
Class Title: EXEC SECRETARY I – 14031
Skill Option: Keyboarding
Bilingual Option: None
Salary: Anticipated Starting Salary $4,246/month; CBA Applies; Full Range: $4,246- $5,701/month
Job Type: Salaried
Category: Full Time
County: Saline
Number of Vacancies: 1
Plan/BU: RC014
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 44127
Executive Secretary I (UPWARD MOBILITY)
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview:
The Illinois Department of Juvenile Justice is looking for a candidate to serve as an Executive Secretary I to work at IYC Harrisburg in the Assistant Superintendent of Operations’ Office. The ideal candidate is self-motivated, task oriented, utilizes excellent organizational skills, shows great attention to detail, and has great interpersonal skills. This position serves as a confidential assistant to the Assistant Superintendent of Operations and performs highly confidential, sensitive administrative tasks within the agency. Time management is essential in this position and the ideal candidate will be able to process information and materials in a timely manner. A background in policy and procedure would be a plus for our ideal candidate. We are looking for an energetic candidate looking to be an integral part of the Administrative Team, working with both administrative staff at the institution level as well as executive staff within the Illinois Department of Juvenile Justice. The Illinois Department of Juvenile Justice encourages all qualified applicants to apply.
Essential Functions:
As an administrative secretary conducts special projects and studies by gathering data compiles coordinating monitoring and completing assigned projects.
As secretary takes and transcribes dictation of highly confidential nature prepares and types routine correspondence minutes of staff meetings and other meetings.
Maintains accurate files of D.R.’s A.D.’s and ID’s advising Asst. Superintendents of changes.
Types documents notifying appropriate staff of department head meetings and of scheduled meetings for committees in which the Assistant Superintendents are chairpersons.
Functions as a receptionist.
Arranges travel for personnel.
Gathers statistical data necessary for compilation of monthly reports.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications:
Requires ability to type accurately at 55 WPM.
Requires knowledge, skill, and mental development equivalent to completion of two (2) years of secretarial or business college and one (1) year of secretarial experience; or completion of high school and three (3) years of secretarial experience.
Qualifying state employees in the employee Upward Mobility Program may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.
Conditions of Employment:
Requires ability to pass an IDOC/IDJJ background check.
Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
About the Agency:
The mission of the Illinois Department of Juvenile Justice (IDJJ) is to build youth skills and strengthen families by promoting community safety and positive youth outcomes. Over 900 staff members from across various departments—security, programming, education, mental health, and more—collaborate with the understanding that youth are physically, emotionally, and cognitively different from adults. The department provides extensive services to young people through a developmental, treatment-focused model of care that builds youth resiliency, engages families, and promotes community safety at the five youth facilities it operates across the state. IDJJ serves and houses approximately 150 youth and is responsible for approximately 500 youth on Aftercare in various Illinois’ communities.
Work Hours: Monday – Friday; 8AM to 4PM
Work Location: Harrisburg – 1201 W Poplar St
Agency Contact: Wayne Mitchell
Email: [email protected]
Posting Group: Office & Administrative Support
This title is within the Upward Mobility Program. General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Title Descriptions. There are three categories of UMP titles: 1) certificate titles which require passing a written proficiency exam; 2) credential titles which require the possession of a specified college degree and/or licensure; and 3) dual titles for which a certificate may be earned by following either the certificate or credential pathway.
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
[email protected]
[email protected]
Title: Legal Assistant/Office Administrator
Company: Vastola Legal
Location: Stuart, FL
