Legal Secretary / Executive New Job in Dublin, County Dublin at REED –

Job Description

Legal Secretary / Executive

Dublin 7 Firm


General practice legal firm, looking to recruit a legal secretary or legal executive based in their busy, expanding Dublin office.

With previous experience working in a legal firm, the successful candidate will

 Have the ability to progress files / cases on using their own judgement / knowledge.

 Have experience of residential and commercial conveyancing

 Have a strong working knowledge of Land Registry and Property Registration Matters

 Ability to work as part of a team, to think on their feet, assist colleagues and react quickly

 Be self-motivated and flexible

The Dublin office is a busy, dynamic team with a strong work ethic. The team work independently but are always ready to support each other, depending on the current priority. The individual we recruit will want to be a part of this team, but with a strong personal drive to succeed.

Salary Flexible depending upon experience.

Duties include:

  • Managing and being responsible for the conveyancing files
  • Ability to work independently with a view to progressing files
  • Working with and providing support for solicitors, completing administration tasks as required
  • Liaising with clients and third parties including lending institutions, management companies/agents, Property Registration Authority, local authorities etc. as required to progress the matter or as requested by supervising solicitor
  • Good file management ensuring compliance with AML, data security guidelines and legislation
  • Managing files on our Practice Management System (Practice Evolve) to ensure files are updated and maintained
  • Filing Stamp Duty returns and other enquiries online via Ros;
  • Preparing applications for registration in the Registry of Deeds and the Land Registry including First Registration applications and replying to registration queries arising;
  • Scanning, photocopying, filing and archiving documentation and correspondence
  • Drafting of bills, apportionment and completion statements and invoicing
  • Drafting completion documentation
  • Drafting other legal documents as required
  • Dealing with completion and post-completion matters
  • Scheduling title deeds to be sent to lending institutions
  • Ad hoc tasks as required

The candidate:

  • Have relevant work experience as a Legal Executive in a law firm based in Ireland; Conveyancing/property experience is essential.
  • Ability to work on own initiative but also as part of a team, willingness to help out colleagues where required
  • Have strong IT skills and can demonstrate an ability to work with a case management system (experience of Practice Evolve a preference but not essential);
  • Advanced MS Office Skills;
  • Ability to prioritise workload with excellent attention to detail
  • Comfortable with assisting in all stages of property transactions including post-completion
  • Excellent organisational skills
  • Strong work ethic

About the Company

Company: REED –

Company Location:  Dublin, County Dublin

Estimated Salary: