Overview

Legal Secretary – Litigation Jobs in Los Angeles – California – USA at Sidley Austin LLP

Summary:

A litigation legal secretary assists lawyers and other legal personnel with regard to various administrative details; coordinates and maintains effective office procedures and efficient work flow; follows policy and procedures set by the Firm; establishes and maintains harmonious working relationships with all personnel, clients, vendors and guests of the Firm.

Duties and Responsibilities:

Types, formats, edits and finalizes documents, including correspondence, memoranda, briefs, motions, charts, pleadings, etc., in accordance with the Firm’s

document formatting

standards, using a PC with a word processing package and other Firm software.

Organizes clerical functions and work flow, including court filings and transactions.

Enters, proofreads for accuracy and posts lawyers’ time diaries on a daily basis (as received from assignments).

Coordinates travel arrangements, including air, hotel and car for lawyers and clients. Processes lawyers’ travel expenses.

Proofreads all documents, correspondence, etc., to ensure accuracy of copy, grammar, punctuation and syntax. Checks to ensure accuracy of jobs sent to duplicating service.

Receives, screens and transmits telephone calls, conference calls and messages to lawyers, clients and staff.

Promptly processes incoming and outgoing mail and distributes upon receipt.

Coordinates conferences, meetings and appointments for lawyers and clients. Schedules conference rooms and food service.

Maintains the calendar of meetings and business trips for assignments. Apprises assigned lawyers of their schedules in advance of their commitments.

Coordinates the prompt production, processing and delivery of assignments’ work products through the document processing center, duplicating, messenger and telecommunication services.

Coordinates client billing with billing services, as needed.

Obtains cases from the library and makes copies, as requested.

Maintains a safe and unobstructed work area, including a neat and well-organized desk. Demonstrates safe work practices.

Maintains all client files on a daily basis in accordance with standards set by Records Management Center. Maintains other files, as needed.

Performs a variety of secretarial functions, including transcribing dictation, processing new client/matter and expense reports, preparing notebooks and exhibits, etc.

Performs other work related duties as assigned or as judgment or necessity dictates.

California Applicants:

Salaries may vary by location. In Southern California, the estimated target

salary range

of this role is $106,000 – $119,000, in addition to bonus eligibility and a comprehensive benefit package. Salary determinations are made based on numerous factors, such as, but not limited to, the relevant market and the skill, experience, class or graduation year, and

education

of the selected candidate.

Qualifications:

To perform this job successfully, an individual must be able to perform the

Duties

and

Responsibilities

(Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with dis…

Title: Legal Secretary – Litigation

Company: Sidley Austin LLP

Location: Los Angeles – California – USA

Category: Administrative/Clerical, Law/Legal

 

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