Overview
Legal Services Office Administrator Jobs in Wellington, FL at LitOptix
Part-Time Bookkeeper & Administrative Assistant – $25/hour (1099 Contractor, Mostly Remote – South Florida)
About LitOptix
LitOptix is a trial presentation and graphic design firm specializing in litigation support services. Since opening in 2014, we’ve been helping legal professionals present their cases with compelling visuals and strategic trial consulting. Our team combines creative expertise with legal knowledge to deliver exceptional results for our clients.
Position Overview
We’re seeking a highly computer literate, detail-oriented Part-Time Bookkeeper & Administrative Assistant to join our growing team. This hybrid role combines financial record-keeping with general administrative support and document preparation for legal cases. Perfect for someone who enjoys variety in their daily tasks and wants to contribute to a dynamic litigation support company serving the legal industry.
Key Responsibilities
Maintain accurate financial records and perform general bookkeeping duties
Manage calendar scheduling and coordinate client appointments
Prepare and send client proposals and professional correspondence
Set up and manage Zoom meetings and invitations
Handle document conversion, formatting, and exhibit preparation
Participate professionally in client video conferences
Take detailed notes and follow directions precisely
Support day-to-day operations with various software platforms
Assist with project coordination and client support as needed
Required Skills & Experience
Essential Technical Proficiencies:
Microsoft Office Suite – Advanced proficiency required (Word, Excel, PowerPoint)
Microsoft Outlook – Expert-level experience with email management, calendar scheduling, and appointment coordination
Adobe Acrobat – Strong experience with PDF creation, editing, adding footers, exhibit stamps, and images
Document Management – Expert-level file conversion to PDF and document formatting
Zoom – Proficient in setting up meetings, sending invitations, managing participants, and professional video conferencing
QuickBooks Online – Experience with financial data entry and reporting
Zoho Books – Familiarity with cloud-based accounting functions
HubSpot – Basic knowledge of CRM functionality
FreshBooks – Understanding of invoicing, bookkeeping, and time tracking features
File Sharing Platforms – Experience with Dropbox, Box, and similar services
Essential Personal Qualities:
Exceptional attention to detail – accuracy is critical in legal work
Outstanding written communication skills with proper grammar and professional tone
Highly organized with ability to manage multiple priorities and deadlines
Detail-oriented mindset – no task is too small to be done correctly
Professional demeanor suitable for legal industry standards
Extremely computer literate and ability to learn new software and tools quickly
Avid note-taking skills and ability to follow directions precisely
Minimum 5 years of similar experience in bookkeeping, administrative support, or related roles
Document & Communication Skills:
Professional email composition and client correspondence
Proposal preparation and formatting
Ability to learn specialized software (Final Exhibits – training provided)
Financial & Administrative Experience:
General bookkeeping knowledge and practices
Attention to detail with financial data and legal documents
Strong organizational and time management skills
Professional communication abilities – Legal industry experience preferred
Required Home Office Setup & Equipment:
Fully functional computer capable of running all required software
Printer for document processing and hard copy needs
Secondary monitor for dual-screen productivity
Dedicated desk and home office space or professional remote work setup
Professional video conferencing setup with appropriate lighting and background
Reliable high-speed internet for seamless video calls and file sharing
Professional Requirements:
Business professional appearance for client-facing video conferences
Legal industry professionalism standards – understanding of confidentiality and client service expectations
Ability to maintain professional demeanor during client interactions
South Florida location required for occasional in-person team meetings
Preferred Qualifications:
AI Tool Familiarity – Basic exposure to ChatGPT, Perplexity, Claude, or similar AI platforms (not required but valued)
Previous experience in professional services or legal industry (not required but valued)
Experience with litigation support or legal document preparation (not required but valued)
Ability to work independently and manage multiple priorities
Position Details
Schedule: Part-time with sporadic daytime hours – initially 10-20 hours per week
Hour Flexibility: Hours may vary based on client needs and project demands
Growth Potential: Opportunity to increase hours as workload and experience grow
Compensation: $20 per hour
Work Environment: Remote position with occasional in-person meetings
Location: South Florida candidates only
Training Provided: Final Exhibits software and LitOptix-specific processes
Growth Opportunity: Potential to transition to full-time position based on performance and company needs
Contract Type: 1099 Independent Contractor
What We Offer
Competitive hourly rate
Flexible remote work arrangement with variable scheduling
Comprehensive training on specialized litigation support software
Opportunity to work with a close-knit, experienced team
Exposure to the legal and litigation support industry
Professional development opportunities
Path to increased hours and full-time employment for the right candidate
To Apply
Please submit your resume highlighting relevant experience with the software platforms mentioned above, particularly Microsoft Outlook, Adobe Acrobat, and document management. Include a brief cover letter demonstrating your excellent written communication skills, explaining your interest in supporting a litigation graphics firm, your home office setup, and any experience with bookkeeping, administrative roles, or legal document preparation.
We’re looking for a professional, detail-oriented individual with exceptional organizational skills who can represent LitOptix with excellence in the legal community. If you’re organized, tech-savvy, have impeccable attention to detail, and are ready to contribute to our mission of supporting legal professionals, we’d love to hear from you.
South Florida candidates only – occasional team meetings required.
Job Type: Part-time
Pay: From $25.00 per hour
Expected hours: 10 – 20 per week
Benefits:
Professional development assistance
Schedule:
Day shift
Monday to Friday
Work Location: Hybrid remote in Wellington, FL 33414
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Title: Legal Services Office Administrator
Company: LitOptix
Location: Wellington, FL
