Overview
Licensing Administrator Jobs in Chicago, IL at HUB International
Job Summary:
We are seeking a highly organized, detail-oriented, and professional Administrative Assistant to support our team in a busy and fast-paced CPA firm. This role is essential in ensuring smooth daily operations and providing outstanding service to clients. The ideal candidate will be proactive, dependable, and possess excellent communication and multitasking skills. This is a great opportunity to contribute to a collaborative environment and play a key role in our firm’s ongoing success.
Key Responsibilities:
Client Relations
Greet clients warmly in person and on the phone, directing them to the appropriate team members.
Manage appointment scheduling, maintain calendars, and confirm client meetings.
Handle client inquiries and follow up on client needs with professionalism and care.
Office Operations
Manage and organize both digital and physical files, ensuring documents are accessible and properly stored.
Perform data entry, maintain accurate records in databases, and update client information regularly.
Operate basic office equipment, including printers, scanners, and multi-line phone systems.
Maintain and clean office and common areas daily.
Communication & Correspondence
Respond to phone calls and emails in a timely and professional manner.
Coordinate outgoing and incoming correspondence, mail, and packages.
Assist in drafting letters and email communications on behalf of the office.
Qualifications:
High school diploma or equivalent required; additional education or certifications in administration or business preferred.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general familiarity with office technology.
Strong written and verbal communication skills.
Excellent organizational, time management, and multitasking abilities.
High attention to detail and accuracy.
Ability to work independently as well as collaboratively within a team.
Demonstrated problem-solving and decision-making skills.
Must be able to handle sensitive information with discretion and maintain strict confidentiality.
Job Information:
Job Type: Full-time
Pay: $15.00 per hour
Expected hours:
Summer Hours
8 hour shift: 9-5
Monday to Thursday
Tax Season Hours:
8 hour shift: 9-5
Monday to Friday
Ability to Commute:
Huffman, TX 77336 (Required)
Work Location: In person
Job Type: Full-time
Pay: From $15.00 per hour
Expected hours: 32 – 40 per week
Work Location: In person
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Title: Licensing Administrator
Company: HUB International
Location: Chicago, IL
