Overview
Litigation Legal Practice Assistant Jobs in Boise, ID at Perkins Coie
Job Description:
Perkins Coie is looking for a talented and dynamic individual to join our team as a Legal Practice Assistant (Legal Secretary) to work in our Litigation Department. The primary responsibility of the Litigation Legal Practice Assistant is to provide varied and more complex legal and administrative support, with moderate supervision, to designated attorneys, other Legal Practice Assistants, paralegals, and to Perkins Coie LLP as a member of The Team.
In addition, this position is also responsible for promoting and maintaining the goodwill and reputation of the firm. In this capacity, the Legal Practice Assistant is expected to maintain the highest level of professional conduct and confidentiality.
ESSENTIAL FUNCTIONS
These essential functions are primary job duties that incumbents must be able to perform unassisted or with some reasonable accommodation.
Proactively maintain an overview of timekeepers’ workload and caseload; anticipate next steps and implement follow-up procedures to ensure each task is appropriately tracked and carried through to completion.
Create, edit, revise, redline, and/or proofread documents from dictation, handwritten, typed, and/or electronic copy.
Prepare new client/matter intake forms and engagement letters.
State and Federal Court Filings: File paper and electronic documents with appropriate courts and agencies and ensure proper procedures are followed and deadlines are met.
Receive, screen, and professionally transmit telephone and conference calls and take accurate telephone messages for timekeepers, clients, and staff as required.
Process and route incoming mail, faxes, and electronic communications upon receipt.
Prepare outgoing mail (including boxes/packages for shipment) for prompt delivery, arranging for messenger services as needed to meet deadlines.
Coordinate with docketing specialist, including review of docketing reports for accuracy of dates, to ensure court or agency documents/actions for legal proceedings meet firm docketing requirements.
Maintain timekeepers’ calendars of meetings and business trips, using current software applications, and apprise them of responsibilities in advance of commitment.
Coordinate preliminary conflict checks with Professional Standards to ensure the attorney and firm’s ability to represent the requesting party.
Prepare new client/matter intake forms and engagement letters.
Assist with the billing process, including daily time entry – entering, proofreading, spellchecking, and releasing – distribute monthly proformas, potentially review and edit prebills, and prepare final with cover letter (if appropriate) in accordance with firm or department procedures.
Prepare accounting documents as required, including check requests, expense and travel reimbursement requests, and trust documents.
Coordinate client/attorney/administrative conferences, meetings, and appointments for timekeepers and clients, including conference room scheduling, scheduling visitor offices, meal preparation of materials, and arrangement with a third party if needed (e.g., court reporter/videographer).
Coordinate travel arrangements, securing air, hotel, and car plans for timekeepers.
Set up and maintain administrative and client files; file electronic and/or paper documents and information promptly and accurately. Maintain file organization and updated indices (office dependent).
Perform copying, scanning, and faxing tasks.
Prepare notebooks as required.
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Title: Litigation Legal Practice Assistant
Company: Perkins Coie
Location: Boise, ID
Category:
