Overview
Logistics and Administrative Assistant Jobs in Okotoks, Alberta, Canada at Robert Half
Title: Logistics and Administrative Assistant
Company: Robert Half
Location: Okotoks, Alberta, Canada
Logistics & Administrative Assistant
Okotoks, AB | Full-time | On-site
Position Overview
Our client, a growing and well-established distribution company operating in a regulated environment, is currently seeking a Logistics & Administrative Assistant to support one of their Managers. This role is key to ensuring the smooth day-to-day coordination of warehouse, logistics, and administrative activities, particularly during a period of significant growth and expansion.
Working closely with the Operations Manager and cross-functional teams, this person will play a central role in maintaining operational efficiency, supporting inventory and logistics processes, and ensuring compliance with internal procedures and regulatory requirements.
Key Responsibilities
- Provide day-to-day administrative support to the Operations Manager, including email coordination, reporting, documentation, and workflow follow-ups
- Act as a central point of coordination between warehouse, sales, and logistics teams to ensure smooth operations
- Manage inventory tracking, data entry, and order processing to ensure accuracy and proper documentation
- Support stock control activities, including reconciliations, cycle counts, and discrepancy management
- Coordinate inbound and outbound shipments (5–7 per week), track deliveries, and resolve any issues with carriers
- Ensure all shipping documentation is complete and that orders are processed and dispatched efficiently
- Maintain accurate records and support compliance requirements within a structured, regulated environment
Qualifications & Experience
- Strong organizational and administrative skills
- Excellent written and verbal communication skills in English
- High attention to detail and ability to work in a structured environment
- Ability to handle sensitive and confidential information with discretion
- Experience in logistics, warehouse operations, or inventory management
- Experience working in a regulated or compliance-driven environment
Technical Skills
- Strong proficiency in Microsoft Excel (e.g., pivot tables, data tracking, basic analysis)
- Experience with ERP systems (e.g., SAGE 300) and inventory management tools
Work Environment & Culture
- Full-time, on-site role based in Okotoks
- Collaborative, team-oriented and family-like culture
- Close interaction with warehouse staff, leadership, and external partners
- Fast-paced environment supported by strong teamwork and mutual support
Compensation & Benefits
- Base Annual Salary: $55 000 – $60 000
- Vacation: 2 weeks + 6 paid sick days
- Benefits: Health spending account budget
