Overview
Logistics Coordinator Jobs in San Jose, California, USA at ZipRecruiter
Job Description
Please note, this is not a remote position.
Office
Hours:
6:00 AM-2:00 PM
Track and Manage Shipments
Update internal documents with new weekly shipments.
Monitor and track all shipments to ensure timely delivery.
Communicate updates and delivery schedules to relevant stakeholders.
Manage and communicate with external parties, such as truckers, steamship line, customer receiving departments, etc., to maintain smooth delivery of products.
Process Delivery Orders and Bills of Lading (BOLs)
Prepare and send delivery orders, BOLs & arrival notices to freight partners.
Ensure accuracy of all shipping-related documentation.
Coordinate with Truckers and Freight Partners
Send new load lists and pickup numbers to truckers.
Handle all trucker communication regarding shipments.
Review & Process Trucker Invoices and Freight Costs
Review all trucker invoices for accuracy; if any discrepancies are found, coordinate with the truckers to get them rectified.
Update and maintain the Freight Cost Spreadsheet.
Send out payment remittances to truckers.
Update Shipment Records
Maintain accurate records of all shipments.
Update shipment details with new weekly shipments.
Process and Create Invoices
Create an invoice list based on completed deliveries.
Ensure all invoice-related data is entered and updated in relevant spreadsheets.
Import Documentation & Compliance
Prepare and submit ISF in compliance with U.S. Customs regulations.
Coordinate and manage customs clearance processes, ensuring timely and accurate documentation submission.
Liaise with customs brokers, freight forwarders, and regulatory agencies to facilitate smooth import operations.
General Administrative
Duties
Receive incoming calls and check voicemails.
Respond to all incoming emails and inquiries in a timely manner.
Complete filing electronically and manage physical documentation as needed.
Assist in general administrative duties such as copying, faxing, and archiving.
Organize lunch pickup.
Maintain a clean and organized place of work.
Requirements:
Bachelor’s degree is required.
Proficiency in Microsoft Excel.
Excellent organizational and multitasking abilities.
Attention to detail and accuracy in data entry and document management.
Strong written and verbal communication skills.
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Title: Logistics Coordinator
Company: ZipRecruiter
Location: San Jose, California, USA
Category: Administrative/Clerical
