Lung Function Admin Assistant

Band 2

Main area

Administration and Clerical

Grade

Band 2

Contract

Permanent

Hours

37.5 hours per week (3 X full time posts available. Monday to Friday.)

Job ref

164-4596031-B

Site

QMC and City Hospital

Town

Nottingham

Salary

£20,270 – £21,318 £20270-21318

Salary period

Yearly

Closing

Today at 23:59

Job overview

An exciting opportunity has arisen to work in the Lung function department at Nottingham University Hospitals. We are looking to employ people to work on either or both our main sites at City & QMC.

As an Admin assistant you will work as part of a team to support the administration processes in Lung Function. You will promote the smooth and efficient performance of the services and make a direct, positive contribution to the work of the team.

Main duties of the job

The successful candidate will work as part of a team to help with daily work associated with the running of the lung function departments.

You must be able to undertake general office duties and be confident in receiving telephone calls and dealing with staff and patients face to face.

Previous experience of working in a hospital setting would be an advantage.

Working for our organisation

We offer a wide range of care and pride ourselves on our efficient and quality service.

We have a management team that is supportive, innovative and proactive in ensuring we offer a high quality service. We are keen to encourage developments in line with Trust policy and working in new ways. We recognize responsibility to ensure that staff are developed and stimulated within their environment in order to achieve vision and deliver care that reflects the values and behaviors of the team.

Detailed job description and main responsibilities

In addition to the summary below you need to familiarise yourself with the full job description and person specification documents attached to this advert.

You will be responsible for high quality administration support to the Lung Function team.

You will need to demonstrate excellent time management and organisational skills, as well as being a hard working team player who works well under pressure and has an approachable manner.

If you choose to apply for this position , within your supporting information demonstrate with examples of transferrable skills and /or scenarios where you have applied these paying particular attention to Training and qualifications, Experience, Communication and relationship skills, analytical and judgement skills and planning and organising.

Person specification

Training and Qualifications

Essential criteria

Educated to GCSE equivalent with grade C or above in Maths & English

• NVQ Level 2/3 in administration/Customer Service or equivalent

Experience

Essential criteria

• Previous administration experience
• Use of IT systems
• Evidence of team working
• Clerical experience including photocopying, filing dealing with confidential information with sensitivity and discretion

Desirable criteria

• Use of NHS computer systems e.g. Medway PAS, Winscribe and WEBHISS/Medical Office

Communication and Relationship Skills

Essential criteria

• Ability to communicate effectively with different audiences
• Ability to communicate complex information in a clear manner
• Recognises own role as part of an effective team
• Able to present a friendly, helpful and professional image when liaising with a range of individuals including patients and senior managers internal and external to the trust

Analytical & Judgement Skills

Essential criteria

• Exercise use of initiative, judgement and decision making skills
• Demonstrate problem solving skills
• Accuracy and attention to detail
• Understanding of the importance of confidential or sensitive information

Planning and organising skills

Essential criteria

• Able to work independently, using own initiative
• Able to recognise when to escalate issues appropriately and who to escalate to
• Demonstrates prompt timekeeping and good attendance at the workplace

Physical Skills

Essential criteria

• Frequent use of VDU equipment
• Frequent sitting at a keyboard

Other requirements specific to role

Essential criteria

• Flexibility and adaptability to ensure workloads are achieved and service requirements are met at all times.
• Flexibility to work across the 2 campuses

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Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are currently under-represented at NUH.

Covid-19 vaccination: remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We continue to encourage our current and potential colleagues to get vaccinated. For helpful advice and information about the Covid-19 vaccination and how to access visit: https://nottsccg.nhs.uk/covid-19/covid-19-vaccinations/

Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.

Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.

Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application

Salary: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

Skilled Workers Visa: We welcome applications from individuals who require a skilled worker visa in line with the Home Office regulations. NON-UK/NON SETTLED candidates may not be appointed, if a suitably qualified and skilled UK/SETTLED candidate is successful at interview stage as it is unlikely that the Trust is able to satisfy the Home Office Visa requirements

ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent:
Transfer of information: If I have previous NHS service – I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.

Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£41.90 for enhanced and £21.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.