Overview
Mailroom and Administrative Support Specialist Jobs in Birmingham, AL at Ricoh
Summary
As an Administrative Assistant, you will be essential in supporting daily operations and enhancing the efficiency of our office. Reporting to the HQ Supervisor, your role involves managing accounts payable, providing client services, and utilizing your proficiency in Microsoft Office and QuickBooks. Your core skills in organization, clerical tasks, and customer service will be vital as you handle phone communications and maintain schedules. With a strong emphasis on time management and communication, you will contribute to a productive work environment and ensure seamless administrative support for the team.
Essential Duties and Responsibilities:
Answering calls including assisting with inquiries and questions
Act as the point of contact for internal and external clients
Performs varied records research
Draft, proofread, and send correspondence
Enter prospects, new jobs, and new phase information into database
Schedule meetings
Organize and maintain paper and electronic files
Monitor, order, and restock office supplies
Schedule office maintenance
Receiving and recording checks, cash or credit card payments
Maintain vendor list
Process payments
Request and maintain various licenses and certificates
Organize and facilitate company events
Assist with social media campaigns
Prepare and send invoices
Assist with accounts payable
Other duties as assigned
Knowledge, Skills, Abilities & Other Requirements:
Excellent time management skills and ability to multi-task and prioritize work
Strong organizational and planning skills
Communication – written and verbal – Must be able to proofread, have ability to compose a letter, be a great first impression when answering the phone, open to constructive feedback on regular basis
Attention to detail and problem-solving skills
Ability and desire to work in fast-paced environment
Ability to perform the highest level of client service
Ability to exercise tact and courtesy when dealing with others
Ability to anticipate needs
Ability to perform mathematical operations
Ability to reference data such as policy manuals and regulations
Ability to work in a team environment
Ability to keep others on task
Working knowledge of office equipment (printers, phones, computers)
Proficient in MS Office
Ability to learn new software and programs as needed
Initiative
QuickBooks experience a plus
Physical Requirements:
Sit; Use hands to finger, handle, or feel; Talk or hear Stand; Walk; Reach with hands and arms; Climb or balance; Stoop, kneel, crouch, or crawl; Lift up to 50 pounds
No special vision requirements
Work Environment:
This is an office work environment with moderate noise (examples: business office with computers and printers, light traffic)
Education/Experience: Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be Education and experience equivalent to a high school diploma with 1-2 years of clerical work.
Job Type: Full-time
Pay: $21.00 – $25.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
401(k) matching
Dental insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Professional development assistance
Retirement plan
Tuition reimbursement
Vision insurance
Schedule:
8 hour shift
Monday to Friday
People with a criminal record are encouraged to apply
Ability to Commute:
Santa Rosa, CA 95409 (Required)
Ability to Relocate:
Santa Rosa, CA 95409: Relocate before starting work (Required)
Work Location: In person
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Title: Mailroom and Administrative Support Specialist
Company: Ricoh
Location: Birmingham, AL
