Overview
Maintenance Administrative Assistant Jobs in Hart, MI at Peterson Farms Inc
The Administrative/Executive* Assistant will support the Vice President-Pipeline Administration as well as provide administrative support to the department by managing office operations, calendar management, planning meetings and providing general administrative support in a fast-paced environment.
Description of duties includes:
Provide various office services to assigned management and staff
Perform a wide range of administrative and general support duties
Provide support to other Executive Assistant as needed
Maintain and coordinate calendars, including scheduling appointments and arranging meetings
Prepare and maintain reports and other spreadsheet tracking using Excel
Assist in onboarding new team members by creating a welcoming and supportive environment
Review and coordinate schedules, expense reports, travel requests, vacation schedules, and maintain electronic time entry for department
Organize events with vendors and oversee event execution
Coordinate internal and external meetings and/or training
Compose routine and non-routine correspondence
Effectively handle phone calls and mail distribution
Greet and provide general support to visitors
Work accurately and productively with competing priorities and tight time constraints
This key position must manage confidential and sensitive information appropriately with great attention to detail
Perform other duties as assigned
Job level will commensurate with experience
Position Requirements
A high school diploma or equivalent is required
Minimum of 3 years of progressive administrative experience in a fast-paced and detail-oriented office environment
Must be able to prioritize and complete work timely as well as in an organized fashion
A self- starter with the ability to work with minimal supervision
Strong organizational skills with the ability to effectively manage projects and assignments, and maintain accurate records
Must be able to work with a team, take direction from staff, follow work rules, and adhere to established work schedules including vacation coordination
Must be flexible and adaptable to change
Administrative excellence including strong attention to detail coupled with the ability to identify and resolve issues/problems of varying complexity
Must have strong verbal and written communication skills to communicate with various audiences both internally and outside the organization; Discretion is critical.
Fully proficient in using Microsoft applications (Outlook, Word, Excel, PowerPoint); Word skills must be at an intermediate to advanced level
Requires a high level of tact and integrity due to the frequency of senior-level internal and external contacts
Regular and predictable attendance is required
Overtime may be required with little or no notice
Preferred Experience, Skills and Knowledge: Above the minimum requirements; not required but advantageous in this position:
Associate’s or Bachelor’s degree
5+ years of administrative experience
Prior experience with the following systems: Concur, Lawson, Kronos/WFM timekeeping system
EQUAL OPPORTUNITY EMPLOYER STATEMENT: We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
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Title: Maintenance Administrative Assistant
Company: Peterson Farms Inc
Location: Hart, MI
