Overview
Maintenance Administrative Assistant Jobs in Aiken, USA at Shaw Contract EMEA
Position: Maintenance Administrative Assistant I
Position Overview
Shaw Industries is hiring a Maintenance Administrative Assistant. This role is a key administrative partner supporting daily operations, scheduling, communication, and safety documentation. In this fast‑paced role, you’ll coordinate team calendars and meetings, manage procedure updates, assist with purchasing and inventory, support plant celebrations, and keep essential records organized and up to date. You’ll work closely with the Plant Engineer and maintenance leadership, ensuring smooth workflows, accurate reporting, and timely completion of maintenance and safety tasks.
If you’re detail‑oriented, proactive, and great at keeping teams connected and informed, this role is a perfect fit.
Essential Duties
- Administer radio control throughout the plant.
- Maintain communication and interaction with active janitorial personnel.
- Maintain communication and interaction with active groundskeeping personnel.
- Maintain ice machine PM contract to include scheduling visits.
- Generate maintenance procedure updates (LOTO, JHAs, SOPs, etc).
- Schedule activities, appointments, maintain team calendars, and track a log of attendance for the maintenance team; ensure timekeeping users approve timecards in a timely manner.
- Coordinate and schedule departmental meetings and travel itineraries for the maintenance team; complete expense reports upon return.
- Assist the Plant Engineer and maintenance leadership with “Match Exceptions” errors.
- Assist with spare part supply room additions from sourcing to part ordering.
- Assist with maintenance‑related tool lockers.
- Ensure calibration PMs are completed in a timely manner.
- Perform clerical work such as composing emails, copying documents, developing spreadsheets and graphs, filing, maintaining department records, and preparing and printing reports.
- Obtain and distribute departmental mail as received, making copies as needed.
- Copy and distribute monthly safety topic packets to supervisors.
- Post and file weekly and monthly safety meeting minutes and signature sheets.
- Maintain maintenance bulletin boards with current safety and training information.
- Comply with procedures found in the Shaw Management System (SMS).
- Work normally scheduled days in compliance with the Plant Attendance Policy; require overtime for plant celebrations, Ignite graduations, and other plant events.
- Be capable of maintaining confidential information.
Qualifications
- Must possess good interpersonal, communication, and organizational skills.
- Must be able to work rotating shifts, holidays, weekends, and overtime as required.
- Must be able to work without close supervision.
- Must have a high school education or its equivalent.
- Must have a minimum of two (2) years of experience in an office environment or its equivalent.
- Must make an acceptable score on the Data Entry Test.
Required Competencies
Work Shift
8 Hr non‑rotating shift, hours fall to in‑punch day, observed calendar, shift starts AM.
Shaw Industries is an equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities.
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Title: Maintenance Administrative Assistant
Company: Shaw Contract EMEA
Location: Aiken, USA
Category:
