Overview
Management Assistant Jobs in Phoenix, AZ at Empowering Services
Full Job Description
Job Overview
We are seeking a dedicated and organized Management Assistant to support our team in various administrative and clerical tasks. The ideal candidate will possess strong customer service skills and demonstrate excellent time management abilities. This role is crucial in ensuring the smooth operation of our office, providing assistance to management, and enhancing overall efficiency.
Responsibilities
Coordination of Services both with staff and clients
Able to multi-task
Familiar with billings invoices and assigning work to contractors
Proficient in Outlook email, typing, MS Word and Excel
Assist with scanning and filing documents in system
Knowledge of SharePoint system
Coordinating authorizations and insuring client’s paperwork is in order at all times
Reporting office progress to senior management and working with them to improve office operations and procedures
Billing for end of month, ensuring all billing is in order and sent on time
Knowledge of DocuSign
Maintain tracking of deadlines, service dates and document integrity
Must be flexible and have reliable transportation as traveling to worksites may be needed at times
Collaborate with team members to ensure seamless office operations and workflow.
Maintain confidentiality of sensitive information while performing all duties.
Qualifications
Previous experience as a Management Assistant or in a similar administrative role is preferred.
Strong customer service skills with the ability to communicate effectively both verbally and in writing.
Excellent time management skills with the ability to prioritize tasks efficiently.
Proficiency in office software applications and familiarity with phone systems.
Experience as a medical or dental receptionist is a plus but not required.
Strong attention to detail with the ability to manage multiple tasks simultaneously.
A proactive attitude towards problem-solving and a willingness to learn new skills.
Join our team as a Management Assistant where you can contribute to our success while developing your professional skills in a supportive environment!
Job Types: Full-time, Part-time
Pay: $19.00 – $20.00 per hour
Expected hours: 32 – 38 per week
Schedule:
8 hour shift
Day shift
Work Location: In person
Title: Management Assistant
Company: Empowering Services
Location: Phoenix, AZ
Category:
