Overview
MANAGEMENT ASSOCIATE (Executive Assistant) Jobs in Baltimore, MD at State of Maryland
Description:
About Vadum
Vadum is a leading innovator in military defense research and development, specializing in advanced technologies, including machine learning, AI, Computer Vision, RF and microwave systems, digital and mixed-signal systems design, and high-precision electro-mechanical instrumentation. Our mission is to Protect What Matters by developing cutting-edge solutions that support national security and defense operations. We foster a culture of excellence, collaboration, and innovation.
Position Overview
Vadum is seeking a highly organized and proactive Office Administrator to support our dynamic research and development environment. This individual will be responsible for maintaining office operations, providing administrative support and coordinating corporate events. The ideal candidate will have strong Microsoft Office experience, exceptional communication skills, and the ability to work in a secure and fast-paced setting.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
Key Responsibilities
Administrative & Front Desk Support
Greet visitors and provide general clerical support to staff.
Answer and direct phone calls professionally and efficiently.
Maintain and update the corporate calendar, ensuring key events, meetings, and deadlines are well-coordinated.
Ordering of office supplies and janitorial supplies.
Office & Facilities Management
Ensure the office environment is well-maintained and coordinate necessary repairs and services.
Work with external vendors to schedule routine and emergency maintenance for office equipment and facilities.
Assist with general office cleanliness and organization to ensure a professional work environment.
Mail & Package Handling
Prepare, receive, and distribute mail and packages, ensuring secure and timely deliveries.
Work with security personnel to ensure proper handling of sensitive and classified materials, following established protocols.
Security & Escorting Support
Escort visitors, vendors, and contractors as needed, adhering to security requirements.
Ensure compliance with company security policies when handling classified information and facility access.
Event & Catering Coordination
Assist in planning and scheduling corporate events, meetings, and company-wide activities.
Order and set up corporate lunches for internal meetings and special events.
Requirements:
Required Qualifications
High School Diploma or GED.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organizational and time-management skills with attention to detail.
Excellent written and verbal communication skills.
Ability to multitask and prioritize tasks in a fast-paced environment.
Professional and welcoming demeanor when interacting with visitors and staff.
Ability to handle sensitive information with discretion.
Ability to obtain and maintain a government security clearance.
Preferred Qualifications
Some college education preferred.
Experience in an office administration role, preferably in a military defense or R&D environment.
Familiarity with security protocols and classified material handling.
Why Join Vadum?
Vadum offers a collaborative and innovative work environment where employees can grow professionally. You’ll play a vital role in ensuring our office operations run smoothly while enjoying a flexible work schedule. If you are a highly organized and proactive professional, we’d love to hear from you!
Compensation & Benefits
Paid vacation, sick leave, and holiday time.
Health, dental, and vision insurance for employees and their families.
401(k) retirement plan with company contributions.
Professional development and training opportunities.
Apply today to join the Vadum team!
It is the policy of Vadum to provide for and promote equal employment opportunity in employment compensation and other terms and conditions of employment without discrimination based on age, race, creed, color, national origin, gender, sexual orientation, disability, marital status, Vietnam Era Veteran status, genetic predisposition, or carrier status.
Vadum is committed to assuring equal employment opportunity and equal access to services, programs and activities for individuals with disabilities. It is the policy of Vadum to provide reasonable accommodation to a qualified individual with a disability to enable such individual to perform the essential functions of the position for which he/she is applying or in which he/she is employed. Further, it is the policy of Vadum to provide reasonable accommodation for religious observers.
The policy applies to all employment practices and actions. It includes, but is not limited to, recruitment, job application process, examination and testing, hiring, training, disciplinary actions, rate of pay or other compensation, advancement, classification, transfer, reassignment and promotions.
Other duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Title: MANAGEMENT ASSOCIATE (Executive Assistant)
Company: State of Maryland
Location: Baltimore, MD
