Overview
Manager Administrative Services Jobs in Minneapolis, MN at City of Minneapolis
Position Title: Administrative Assistant
Department: Health, Wellness, and Medical Studies
Reports to: Chair, Health, Wellness, and Medical Studies
Location: On campus (River Forest, IL)
Status: Part-time 30 hrs/week
POSITION SUMMARY:
The Health, Wellness, and Medical Studies department is composed of both the Bachelor of Medical Sciences (BMS) and Health and Wellness programs. The Administrative Assistant will provide administrative support to department administrators, faculty, and staff, ensuring the effective operation of department programs.
DUTIES AND RESPONSIBILITIES:
Manages all admissions to the BMS program through the PostBacCAS electronic database system, including:
Updating and managing the website
Reviewing applications and updating all data points, and sending reports to Admissions Operations
Sending out acceptance and denial emails
Reviewing transcripts, auditing for competencies, and communicating with the Registrar’s Office
Contacting newly accepted students to encourage deposits, contacting deposited students to encourage registration, scheduling advising appointments, communicating with new students, IT, Registrar, and Financial Aid
Serve as the primary contact person for prospective students; arrange tours and answer questions over email, telephone, or in person, and manage the BMS email address.
Serve as the primary point of contact for all current students, providing support through phone, email, and in-person meetings. Organize and facilitate the cohort orientation for new students and faculty assistants.
Perform clerical support, such as scheduling meetings, copying, handling correspondence, creating documents, typing exams, and answering/returning phone calls.
Maintain an email list of current BMS and HWE students. Send email communications to each program’s members.
Maintain internal web pages on SharePoint as well as the program’s bulletin board, BMS Facebook page for PostBacc housing opportunities.
Maintain statistics and official list on graduate school acceptances; organize and compile all letters of recommendation for former and current students, which can total 200+/year.
Organize and facilitate the Topics in Medicine course with 1-2 PostBacc faculty assistants under the supervision of the directors.
Serve as the Advisor for AMSA, MEDLIFE, and other student organizations on campus as needed.
Perform other duties as requested, delegated, or assigned by the directors.
KNOWLEDGE, SKILLS, and ABILITIES:
Demonstrated ability to work collaboratively with faculty, staff, and students in a University setting
Ability to effectively communicate orally and in writing
Proficiency in all Microsoft Office tools and willingness to learn and operate education software applications (e.g., Canvas, Adobe Acrobat, etc.)
Strong organization skills with the ability to multitask and prioritize work effectively
Ability to solve problems independently and effectively
Ability and willingness to take initiative on projects and tasks
REQUIRED QUALIFICATIONS:
Bachelor’s degree
Minimum 1 – 3 years of experience as an Administrative Assistant
Physical Demands:
Ability to spend long durations of the workday sitting at a desk and working on a computer
Ability to lift up to 15 pounds at times
Salary and FLSA Status
Salary: $24.00 hourly
FLSA Status: Non-Exempt, Part-time, 30hrs/week.
Benefits
Comprehensive health, dental, and vision insurance
Retirement plan with employer matching contributions
Professional development opportunities
Tuition remission for employees and their dependents
Flexible spending accounts (FSA)
Generous paid time off (PTO)
Employment at Dominican University is contingent upon the successful completion of a background investigation.
About Dominican University
Dominican University is a Catholic, comprehensive teaching university located in River Forest, a suburb of Chicago, with an additional campus in the Pilsen neighborhood of Chicago. Accredited by the Higher Learning Commission, Dominican University offers associate, baccalaureate, master’s, and doctoral degrees. It is highly regarded for its academic rigor, thoughtful accompaniment of students, intentional affordability, and values-based, relationship-centered learning environment.
Dominican currently enrolls over 3,300 students, including 2,280 undergraduates and 1,027 graduate students. Sixty-eight percent (68%) of undergraduate students identify as Latinx, 5% as Black or African American, and 3% as Asian. Under-represented minority students comprise 77% of the undergraduate enrollment and 38% of the graduate enrollment. Over 90 percent of undergraduates receive some form of financial aid. Nearly half of all undergraduates are first-generation college students; over half are federal Pell Grant recipients, illustrating their families’ level of income; and 58% are eligible for low-income MAP grants from the State of Illinois.
Recognized since 2011 as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education, Dominican is committed to expanding and enhancing educational opportunities for Latinx students and all students from historically underrepresented groups. For more information, visit www.dom.edu.
Expectations for all Dominican Employees:
To support the University’s mission of preparing students to pursue truth, give compassionate service, and participate in the creation of a more just and humane world, engage in university service work that promotes collaboration and community building. This includes participating in organizational initiatives, supporting campus events, contributing to community outreach, and fostering a diverse and inclusive environment through involvement in various staff-driven activities and groups.
Institutional Statement
Dominican University is committed to fostering a diverse and inclusive academic community. We encourage applications from individuals of all backgrounds.
Equal Employment Opportunity Statement
Dominican University is an equal opportunity employer and encourages applications from women, minorities, individuals with disabilities, and protected veterans.
If you need accommodations due to a disability, you may contact us at [email protected] for assistance.
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Title: Manager Administrative Services
Company: City of Minneapolis
Location: Minneapolis, MN
