Overview
Manager, Administrative Team Jobs in Smithfield, RI at Fidelity Investments
Job Title: Administrative Support Specialist
Company: FCJS Multi Service FM Location: Job Type: Full-time (Part Time Training 30 days)
About Us: FCJS Multi Service FM is a leading facilities management company committed to delivering exceptional services that enhance operational efficiency and create optimal environments for our clients. We strive for excellence in every aspect of our business.
Job Summary: We are seeking a detail-oriented and skilled Administrative Support Specialist to join our facilities management team. The ideal candidate will provide comprehensive administrative support, ensuring the smooth operation of daily activities and contributing to the overall success of the organization.
Key Responsibilities:
Serve as a primary point of contact for administrative inquiries, managing communication with internal teams, clients, and vendors.
Provide high-level administrative support, including managing schedules, coordinating meetings, and preparing agendas and meeting materials.
Assist with the preparation and maintenance of reports, presentations, and documentation related to facilities management operations.
Organize and maintain filing systems, ensuring that documents and records are accurate, up-to-date, and easily accessible.
Process invoices, purchase orders, and contracts, ensuring timely and accurate financial transactions.
Coordinate logistics for events, meetings, and training sessions, including travel arrangements and venue bookings as necessary.
Support the implementation of policies and procedures to enhance operational efficiency and compliance.
Assist in data entry and the management of databases related to facilities operations, maintenance schedules, and inventory.
Perform additional administrative duties as required to support the efficient functioning of the facilities management team.
Qualifications:
Bachelor’s degree in Business Administration, Office Management, or a related field preferred; equivalent experience may be considered.
Proven experience in an administrative support role, ideally within a facilities management or operations environment.
Strong organizational skills with a keen attention to detail and the ability to manage multiple priorities.
Excellent written and verbal communication skills, with the ability to interact professionally with various stakeholders.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiar with office management software.
Ability to work independently and collaboratively in a fast-paced environment.
Strong problem-solving skills and a proactive approach to tasks and challenges.
What We Offer:
Competitive salary and comprehensive benefits package.
Opportunities for professional growth and career advancement.
A collaborative and inclusive work environment.
PTO
Sick Leave
FMLA
How to Apply: Interested candidates should submit their resume and a cover letter detailing their relevant experience to 06/16/2025
FCJS Multi Service FM is an equal opportunity employer and values diversity in the workplace. We encourage applications from all qualified individuals and are committed to creating an inclusive environment for all employees.
Job Types: Full-time, Part-time
Pay: $18.29 – $19.27 per hour
Benefits:
Paid time off
Schedule:
Day shift
Morning shift
Education:
Bachelor’s (Preferred)
Experience:
Microsoft Excel: 3 years (Required)
Microsoft Powerpoint: 3 years (Required)
Microsoft Office: 10 years (Preferred)
Language:
Spanish (Preferred)
Willingness to travel:
25% (Preferred)
Work Location: Remote
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Title: Manager, Administrative Team
Company: Fidelity Investments
Location: Smithfield, RI
