Overview
Manager, Meetings and Events Jobs in Washington – District of Columbia – USA at American Chemical Society (ACS)
Department Overview
The Department of Meeting Exposition Services provides suitable environments that encourage the personal exchange of scientific information and professional knowledge among our members and customers at regularly scheduled fall and spring meetings, expositions, regional meetings, and specialty conferences and events by coordinating logistics, housing, transportation, security, and all other services associated with event planning.
Position Summary
The Manager, Meetings and Events reports to the Assistant Director in the Department of Meetings and Exposition Services. The position will supervise up to 4 staff members and provide operational oversite and
project management
for departmental and organizational goals. The Manager, Meetings and Events, will oversee and facilitate all aspects of meeting planning:
project management
; logistical management; financial management; conduct location and venue RFPs, site selection, and site visits;
create and manage vendor RFP process, negotiation, contracting, and vendor
communication
; coordinate and manage event registration creation (in conjunction with registration staff); coordinate marketing (in conjunction with marketing staff); provide housing management; provide onsite staffing and logistical management; and create detailed post-event reports. In addition, the position will provide operational support for the department including budgeting and creating/updating standard operating procedures as well as support volunteer leaders with
strategic planning
for the organization.
Position Account abilities
• Supervise up to 4 staff members and provide support to them in their professional development
• Provide operational oversite and
project management
for departmental and organizational goals
• Work on multiple meetings: ACS regional, Pacific hem, ACS Spring/Fall, specialty conferences and events simultaneously
• Manage finances of projects including creating and managing meeting budgets and financial reports; reconciling registration, sponsorship, and exhibit revenue and reconciling and processing all expenses
• Create request for proposals (RFPs) for meeting site venues for up to 15 different events per year
• Act as project manager for assigned projects/meetings, which includes creating and managing meeting production timelines (work plans) and conducting planning meetings with clients and partners
• Provide logistical management for meetings including preparing event specs to include detailed set-up requirements; accurately communicate requirements to clients, venues and vendors
• Accurately review and approve BEO’s, flow sheets, and function orders with venues and vendors
• Utilize Cvent venue database/software to conduct city/hotel/convention center site searches based on general meeting specification, RFP, and specific client preferences for up to 15 different events per year
• Conduct in-person and virtual site visits/inspections as needed
• Create and manage request for proposals (RFPs), selection, and contract negotiations for vendors in several areas including: general services contractors, audio visual, catering, mobile apps, printers, shipping, and other vendors as required
• Act as main point of contact for all vendors to ensure work is completed
…
Title: Manager, Meetings and Events
Company: American Chemical Society (ACS)
Location: Washington – District of Columbia – USA
Category: Management, Administrative/Clerical
