Overview
Manager, Office Administration – Excel Center Jobs in Baltimore, MD at GOODWILL IND OF THE CHESAPEAKE INC
Description
Silver Air Private Jets is seeking an experienced and organized individual to provide executive support to the CEO. As our ideal candidate, you will thrive under pressure and can handle multiple tasks simultaneously while maintaining a calm and professional demeanor. Reliability and constant communication regarding schedules and assignments are essential for this role. You must also have a distinctive ability to anticipate the needs of the CEO.
One of the unique aspects of this position is the opportunity to work closely with the CEO’s family and children. If you have a passion for kids and enjoy being a positive influence in their lives, this could be the perfect role for you. As part of our Silver Air team, you will play a critical role in the success of our company by managing the CEO’s calendar, making travel arrangements, handling personal errands, exhibiting sharp attention to detail, and maintaining a high level of discretion and confidentiality.
This full-time position is based in the beautiful Santa Barbara area and offers the opportunity to be part of a company leading the way in private jet travel. If you are passionate about executive support, thrive in a fast-paced environment, and are excited about the opportunity to work with a dynamic CEO, a great family, and talented employees, we want to hear from you!
Key Responsibilities
Executive Assistant:
Schedule and confirm appointments and address scheduling conflicts
Coordinate site visits for high-profile clients
Serve as a minute-taker for important meetings
Assist with office errands, shopping, and returns
Support execute business and personal events
Conduct research and gather information for various projects and initiatives
Manage confidential information with discretion
Office Manager:
Manage the day-to-day operations of the office
Order and maintain office supplies and equipment
Keep inventory of kitchen supplies, including snacks and beverages
Manage office budgets and expenses
Ensure the office is clean and presentable at all times
Coordinate office events and meetings
Personal Assistant:
Manage CEO’s and family calendar and schedule appointments
Handle travel arrangements, including international flights
Assist with children’s activities and scheduling, as well as driving as needed (must have a safe car and insurance)
Create shopping, household, and vendor lists
Add and maintain contacts, files, and personal records
Perform personal errands as needed
Ensure flexibility for varying weekend and morning and evening schedule adjustments
Skills, Knowledge and Expertise
Skills/Knowledge/Behaviors:
Excellent communication and interpersonal skills
Strong organizational and multitasking abilities
Demonstrate problem-analysis and problem-solving skills
Ability to work independently and take initiative
Show great precision and accuracy when dealing with details
Impeccable time management skills
Education/Experience:
Bachelor’s degree in Business Administration, Communication, or a related field
A blend of 5+ years of experience as a Personal Assistant, Office Manager, and Executive Assistant experience
Functional & Technical Competencies:
Proficiency in Microsoft Office, including Word and Outlook
Tech-savvy and confident to streamline tasks and improve productivity
Knowledge of travel and expense management platforms preferred
Benefits
We care deeply about making Silver Air an incredible place to work and we invest a significant amount of time and energy into creating and maintaining a company culture that provides our team with a generous level of support whilst inspiring them to do their best work.
The specific benefits/perks we offer are continually evolving, but currently include:
Fully paid for Health Insurance coverage for you and your family
Generous personal development and employee assistance programs
Top of the line equipment (Apple, Microsoft, Dell, Lenovo, etc.)
Flexible leadership team
Cell phone allowance
Pet insurance
Travel insurance
Competitive salary
Unlimited PTO
About Silver Air Private Jets
Company Culture:
Silver Air Private Jets is driven to be the best in our industry – to change our industry by creating an environment where our team members can be their absolute best individually and collectively. We’ve built a culture based on core values like Drive, Own It, Respect, and Discipline. Silver Air fosters an environment of safety-first flight operations and service-first client relations. We believe our people are our greatest asset, and we encourage contribution and collaboration.
Title: Manager, Office Administration – Excel Center
Company: GOODWILL IND OF THE CHESAPEAKE INC
Location: Baltimore, MD
