Managerial Assistant III – Accounting

Overview

Managerial Assistant III – Accounting Jobs in Springfield, USA at Illinois Secretary of State

Office of the Illinois Secretary of State
Alexi Giannoulias
Job Title: Managerial Assistant III – Accounting
Division: Administration
Union: N/A
Location: 2701 S Dirksen Pkwy, Springfield, IL – Sangamon County
Salary: Range $5,737 to $10,723 monthly – commensurate with experience
Benefits: (Use the “Apply for this Job” box below)..html

Overview:

Performs a wide variety of highly responsible administrative functions as an assistant to top management staff; serves as top-level management assistant in specialized administrative areas; performs sensitive, complex and confidential work related to the department’s programs; serves as Department Liaison with other members of the management staff in the Department and Agency on a variety of items;
Serves as an assistant for fiscal office and budgetary duties.

Duties and Responsibilities:

• Serves as the Department Liaison contact for questions, inquiries and complaints received from the Executive Office, FOIA requests or escalation items on behalf of the Director; responsible for researching the issues and engaging other staff and/or departments as needed; creates professional level, detailed response to the matter researched; assists with confidential personnel information and actions such as promotions, salary changes and discipline;

  performs monthly lapse deficit reporting and budget review for the Department; carries out special assignments on a confidential basis as required by the Director.

• Manages repository for Department procedures and training documents to ensure they are up to date as changes occur in the department; ensures all procedures and training documents are reviewed annually by the department’s divisions/sections and updates are added to the repository in a timely manner; identifies gaps in current training and procedure documents, working with appropriate staff to create additional documentation needed;

  serves as back up for department personnel liaison and fiscal officer duties; serves as primary contact for voucher approvals for the department and works with Budget to ensure vouchers are correct; ensures reporting is completed and distributed following set deadlines.

• Create and/or complete a variety of reports for the Accounting Revenue department; assist with distribution of department reports to the appropriate parties; serves as representative for the Department Director on meetings as needed; answers internal calls and questions related to the department; engages with staff for other Secretary of State departments to assist with a variety of questions, completing any necessary research and providing a professional, timely response to the inquiry;

  provides support for incoming calls from external customers as needed.

• Assists the Director with researching, and gathering data on legislative items including but not limited to: audit requests, department legislative initiatives, and questions from General Counsel or Legislative Affairs staff; reviews annual list of legislative changes to determine impact on the Department and communicates those items to the appropriate sections; works with the section managers to confirm any changes needed are completed by the required date of legislation;

  engages IT staff when technical changes are needed to support legislative changes; escalates any concerns in this area to the Director in a timely manner; ensures the Director is up to date on any legislative changes affecting the department as well as the status of ongoing work in this area.

• Performs other duties as required or assigned.

Education and Experience:

Requires knowledge, skill and mental development equivalent to the completion of four (4) years college, must include courses in accounting and/or business administration AND three (3) years of professional experience in a public or private organization.

• Preferred candidates will have earned a degree in accounting and demonstrate a high level of knowledge regarding accounting practices and principles.

Knowledge, Skills and Abilities:

• Requires extensive knowledge of administrative practices and methods, specifically related to accounting.
• Requires working knowledge of departmental operations.
• Requires ability to express complex ideas clearly both orally and in writing.
• Requires ability to develop and maintain satisfactory working relationships with management, other agency representatives and the general public.
• Requires ability to analyze operational and administrative problems and to adopt an effective course of action.
• Requires ability to deal tactfully with matters of a confidential, sensitive or controversial nature.
• Requires ability to exercise independent judgment in dealing with operational and personnel management problems and to take appropriate course of action to correct such problems.
• Requires willingness to travel and possession of a valid Illinois driver’s license as required by individual positions within the class.
• Requires the ability to lift/carry/push/pull 0-25 lbs.

Application Process:

• Please visit…

Title: Managerial Assistant III – Accounting

Company: Illinois Secretary of State

Location: Springfield, USA

Category: