Overview
Marketing and Administrative Assistant Jobs in Chattanooga, TN at The Paula McDaniel Group with Real Estate Partners Chattanooga
The Administrative Program Coordinator functions as a central resource for SPHTM and provides administrative and fiscal support to the departments of Student Experience (OSE), and Career Services. Manage all communications and interactions at the front reception with prospective and current students, faculty, staff, and visitors to the office, including in-person, telephone, central department emails and incoming and outgoing mail. Maintain inventory and order office equipment and supplies. Maintaining confidential student records of current and graduated students per FERPA guidelines. Maintain list of students who completed the Teaching Assistant Workshop. Verify and submit key dates and updates for the Academic Calendar. Classroom maintenance and upkeep. Organize the SPHTM Awards Ceremony in coordination with awards selection, verifying degrees and creating the program publication, scheduling presenters and the ceremony. Help facilitate and assist with all logistics and details of office events including graduation, orientation, dean’s hours, Career Service seminars and other special events, reserving rooms thru EMS system as needed. Perform fiscal duties for the office including processing financial transactions and reconciling expenses thru the department visa card (pcard) or check requests in SciQuest, submitting interdepartmental transfers and tracking purchases for the OSE, Career Services, SPHTM SGA and registered student organizations. Provide support of the student experience by assisting the SGA and other registered student organizations with logistics of meetings and events and mailings, while effectively handling sensitive and confidential student situations when they arise. Provide administrative support to the Assistant Dean and Director of the OSE for any requests or special projects as needed.
Required Knowledge, Skills, and Abilities
Strong oral and written communication skills
Computing skills including Microsoft office suite, ability to learn TAMS, Concur, SciQuest and Banner
Ability to operate standard office equipment
Be able to adjust to changes and accommodate seasonal nature of work assignments
Commitment to maintaining high level of customer service creating a welcoming office environment
Strong interpersonal skills and ability to work cooperatively with faculty, staff, students and prospective students and families
Demonstrated organizational skills with attention to detail
Ability to constructively deal with conflict and afford effective resolutions
Required Education and/or Experience
High school diploma/equivalent
AND
Two years of administrative/secretarial experience
Preferred Qualifications
Bachelor’s degree
Familiarity with the policies and procedures of a university, specifically those policies that relate to clerical functions, financials, and student organizations.
Title: Marketing and Administrative Assistant
Company: The Paula McDaniel Group with Real Estate Partners Chattanooga
Location: Chattanooga, TN
