Overview
Marketing and Finance Admin Jobs in Greater Kuala Lumpur at PERSOL APAC
Title: Marketing and Finance Admin
Company: PERSOL APAC
Location: Greater Kuala Lumpur
Invoice and Purchase Order Management:
- Ensure invoices and purchase orders are submitted accurately and within agreed timeframes, with minimal rework required due to missing information or errors
- Help maintain up to date spend tracking, flag discrepancies or missing information, and support monthly and ad hoc reporting by keeping financial administration organised and current
Budget Tracking Support:
- Keep budget tracking records current by ensuring invoice submissions and purchase order creation are reflected promptly, enabling accurate reporting of committed and actual spend.
- Proactively identify missing invoices, approval delays, duplicated items, or spend discrepancies and escalate them early to support sound budget management
Events and Sponsorship Administration:
- Work closely with the Events and Sponsorship Lead to manage the higher volume of invoices and finance administration associated with events, sponsorships, registrations, venues, suppliers, and related services
- Support timely processing and tracking of event-related expenditure so activity can proceed smoothly and costs are captured accurately
Systems and Record Management:
- Use Microsoft Outlook, Teams channels and chats, and relevant finance systems to manage workflow, communication, and document control effectively across a part-time schedule
- Maintain organised records of invoices, purchase orders, approvals, and related correspondence, and quickly build proficiency in finance systems including Navision and D365 FinOps to support efficient processing and reporting
Requirements:
- Degree in Business Administration, Finance Administration, Accounting, Marketing, or a related discipline, or equivalent relevant work experience
- Training, qualifications, or practical experience in accounts administration, invoice processing, purchase order management, budget coordination, or financial administration
- Experience in an administrative, finance support, operations support, or similar role is highly regarded
- Proficiency in Microsoft Outlook, Microsoft Teams, and Microsoft Office applications, particularly Excel, Word, and Outlook
- Experience in systems such as Navision or Microsoft Dynamics 365 Finance & Operations (D365 FinOps) considered advantageous.
