Overview
Marketing and Office Coordinator Jobs in Dover, NH at Wing-Itz Restaurant Group
Our Company  
We are a prestigious architectural firm celebrated for our specialization in midrise hotels, self-storage facilities, and multi-family projects throughout the U.S. Our esteemed reputation reflects our relentless commitment to excellence, consistently achieving top-quality results while honoring both budget and schedule constraints.
Our Culture 
We’re more than just a workplace — we’re a vibrant hub where creativity and collaboration come to life. Here, innovation is celebrated, teamwork thrives, and personal growth is a key part of our journey to success.
Your Role 
As our Executive Assistant, you’ll be the cornerstone of support for our management team, ensuring their days run smoothly and their goals are met with precision. Your role is more than just managing schedules — you’ll be a trusted partner, a problem-solver, and an integral part of our team’s success. This is a full-time position based in our Las Vegas office.
Principal Activities:
Be the Ultimate Gatekeeper: Manage calendars and coordinate schedules, keep the team on track with appointments, activity, and meetings. Prioritize emails and communications to ensure urgent matters are handled promptly. Keep communication flowing seamlessly across the management team and clients.
Own the Details: Schedule andorganize meetings, prepare agendas, take meeting minutes, brief management of agenda items, and ensure pre-meeting task completion. Prepare conference rooms for meeting set-up and down. Plan and book travel and accommodations for the management team. Manage architectural license applications and renewals to keep us compliant and operational.
Elevate Operations: Service the reception desk and activities with a warm welcome for everyone! Screen phone calls, welcome visitors, order office supplies, handle mail, and complete basic IT helpdesk needs – escalate to IT when needed. Oversee booking and maintenance for company apartments and vehicles. Assist with event coordination. Provide general administrative support. Assist with special projects as needed.
Keep Finances on Track: Assist with accounts receivables invoicing, reconciliation, and expenditure tracking. Support the management team by tracking and reporting billable hours.
Why You Will Love Working Here:
Positive Culture: We believe in teamwork, mutual respect, and celebrating wins together.
Impactful Work: Your contributions will directly support our mission and drive our success.
Supportive Leadership: Work alongside inspiring leaders who value your input and ideas.
Who You Are:
A highly organized multitasker with a knack for prioritizing.
Discreet, professional, and of course, confidential especially when managing sensitive information.
An initiative-taking problem-solver who anticipates needs and acts on them.
A confident communicator with excellent written and verbal skills.
Tech-savvy and comfortable with scheduling tools, and Microsoft Office Suite, Teams, and Outlook)
Strong people skills and ability to work well within a team environment while maintaining confidentiality.
Education: Preferred bachelor’s degree in architecture, business, marketing, or communications.
Experience: At least 5 years of successful EA and administrative experience.
DISCLAIMER:
This job description has been written to describe the general level of work performed. It is intended to include current essential functions, level of skill and knowledge to complete the role. It is not a comprehensive list of duties. Management reserves the right to add or modify the duties and responsibilities and to designate other functions as essential at any time.
Job Type: Full-time
Pay: $60,000.00 – $70,000.00 per year
Benefits:
Dental insurance
Health insurance
Paid time off
Retirement plan
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Education:
Bachelor’s (Required)
Experience:
Executive Assistant: 5 years (Required)
Ability to Commute:
Las Vegas, NV 89134 (Required)
Ability to Relocate:
Las Vegas, NV 89134: Relocate before starting work (Required)
Work Location: In person
Title: Marketing and Office Coordinator
Company: Wing-Itz Restaurant Group
Location: Dover, NH
