Overview
Medical Administrative Assistant Jobs in Southlake, TX at Vennemeyer Plastic Surgery
Summary
The King County Executive Department is seeking qualified candidates for the position of Executive Assistant to support the Economic Development Director and Creative Economy Director in the Office of Economic Opportunity and Creative Economy (OEOCE). The ideal candidate will be an organized, efficient self-starter with a background in administrative support, a passion for public service, and an interest in economic development and creative economy.
ABOUT THE OFFICE:
OEOCE was established in 2023 via ordinance and its responsibilities include:
coordinating the county’s efforts to develop a strong equitable economy that creates opportunities for all residents;
developing and implementing strategies to promote economic revitalization and equitable development; and
assisting communities and businesses in creating economic opportunities, promoting a diversified economy, and promoting family-wage job creation.
In addition to these responsibilities, OEOCE develops countywide strategies, aligns policy priorities, and unifies economic development work across executive branch departments. The office supports all key industry sectors and has an intentional focus on the creative economy, most notably film and music production. The vision of the Office of Economic Opportunity & Creative Economy is to build an anti-racist, equitable, resilient, and sustainable regional economy, where every person can thrive.
ABOUT THE ROLE:
The Executive Assistant is an essential role to support OEOCE’s co-directors and the growth of the office. OEOCE has a small team and a diverse portfolio of initiatives and programs, with team members serving multiple roles to advance goals.
OEOCE’s co-directors collaborate and coordinate with County agencies; local, state and federal agencies; partner organizations; community organizations; and others. They directly oversee various initiatives and advise the King County Executive on economic and workforce development policy.
This position reports to the Executive Department Office Administrator and serve as a part of the administrative team. The ideal candidate will be a self-starter and skilled communicator, who is organized, resourceful, responsive and excels at time management, scheduling, and working with a broad range of internal team members and external partners.
ABOUT KING COUNTY:
As the only county in the United States named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation’s history, King County is a vibrant community with residents who represent countries from around the world. It is a region with increasing diversity that cherishes the artistic and social traditions of many cultures. King County is changing the way government delivers service and winning national recognition as a model of excellence.
The County continues to build on an enduring legacy of shared values of equity and social justice, employee engagement, innovative thinking, and continuous improvement. King County has adopted a pro-equity agenda aimed at advancing regional change and is developing the systems and standards necessary to achieve better outcomes for all of our residents, regardless of their race or income. All of these qualities make King County one of the nation’s best places to live, work, and play.
King County provides a generous employee benefits package, including comprehensive health benefits, paid parental leave, and time to volunteer. For details, see: https://www.kingcounty.gov/audience/employees/careers/why-work-here.aspx
Job Duties
Manage schedules for co-directors. Occasionally provide temporary scheduling support for other team members as needed. Serve as the primary point-of-contact for co-director scheduling.
Provide co-directors with background information and/or supporting documents in preparation for scheduled appointments, meetings, speaking engagements, conferences, and interviews.
Plan, develop, and provide logistical support on internal/external business meetings (including ability to provide technical support on telework meetings). Attend meetings and take notes as needed.
Manage highly confidential, and sensitive issues effectively, with discretion and integrity.
Help facilitate an efficient flow of information between all levels of the organization on a wide spectrum of the organization’s plans and priorities.
Develop and manage administrative systems for efficiency; organize files.
Book travel for co-directors and manage expenses in Concur.
Assist with P-card transactions and procurement issues as needed
Draft various email communications as needed
Provide project support as needed.
Provide technology, HR, contracting, and budget support as needed
Support communications through copy editing of materials (website, newsletter, presentations, reports).
Manage newsletter mailing lists
Perform other duties as assigned.
Experience, Qualifications, Knowledge, Skills
Working knowledge of office administrative practices
Proficient writer with considerable knowledge of punctuation, grammar, and sentence structure
Working knowledge of County and departmental correspondence standards
Knowledge of filing systems and the skills to maintain them
Calendar management and scheduling skills
Skill in maintaining a current knowledge of the office’s functions, goals, major projects and policies and procedures governing work performed
Skill in using word processing and computerized record-keeping systems
Skill in establishing and maintaining effective working relationships with co-workers, public and private sector officials, and the public
Skill in dealing with others using courtesy, tact, and good judgment
Skill in maintaining the confidentiality of all sensitive communications
Skill in the understanding and execution of complex oral and written instructions
Skill in working independently on assigned tasks with minimal or no guidance
DESIRED EXPERIENCE, QUALIFICATIONS, KNOWLEDGE, SKILLS:
Knowledgeable about CRM systems
Website content management skills
Basic graphic design skills
Supplemental Information
Forbes recently named King County as one of Washington State’s best employers.
Together, with leadership and our employees, we’re changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation’s best places to live, work and play.
Guided by our “True North”, we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles-we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
WHO MAY APPLY:
This appointed opportunity is open to all qualified applicants.
WORK SCHEDULE:
This position is nonexempt from the provisions of the Fair Labor Standards Act and is overtime eligible. The typical workweek is 40 hours per week, Monday – Friday. This position is not represented by a labor organization.
FORMS AND MATERIALS REQUIRED:
Please submit a complete online application, resume, and cover letter describing how your education and/or experience relate to the qualifications for this position.
Your options are to:
Copy and paste one or more documents into the Text Resume section of the application, or
Attach multiple documents/files in the Resume Attachment section.
Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the cover letter and resume.
Applications responses stating “see my resume” or “see my personnel file” are considered incomplete and will not be accepted.
CONTACT: If you have any questions about the application requirements, please contact HR Manager Seth Watson ([email protected]) or HR Analyst Dan Grant ([email protected]).
Title: Medical Administrative Assistant
Company: Vennemeyer Plastic Surgery
Location: Southlake, TX
