Overview
Medical Administrative Assistant – Medical Operations Support Jobs in Jacksonville, FL at Mayo Clinic
Description
Job Description
Job Title: Administrative Assistant
Department: Administration
Reports to: Complex Manager/HR Manager
FLSA Status: Non-Exempt
Prepared by: Chance M Tench
Prepared Date: 09/25/2024
Approved by: Peaches Diaz
Approved Date: 10/06/2024
SUMMARY Schedules appointments, gives information to callers, takes dictation, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may
be assigned.
Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer.
Takes dictation in shorthand or by machine and transcribes notes on typewriter or computer or transcribes from voice recordings.
Composes and types routine correspondence.
Organizes and maintains file system and files correspondence and other records.
Answers and screens manager’s telephone calls and arranges conference calls.
Coordinates manager’s schedule and makes appointments.
Greets scheduled visitors and conducts to appropriate area or person.
Arranges and coordinates travel schedules and reservations.
Conducts research, and compiles and types statistical reports.
Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
Makes copies of correspondence or other printed materials.
Prepares outgoing mail and correspondence, including e-mail and faxes.
Orders and maintains supplies and arranges for equipment maintenance.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform
each essential duty satisfactorily. The requirements listed below are representative of the
knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
High School Minimum with clerical skills
LANGUAGE SKILLS
Ability to read a limited number of two- and three-syllable words and to recognize similarities and differences between words and between series of numbers. Ability to print and speak simple sentences.
MATHEMATICAL SKILLS
Ability to add and subtract two-digit numbers and to multiply and divide with 10’s and 100’s.
Ability to perform these operations using units of American money and weight measurement,
volume, and distance.
REASONING ABILITY
Ability to apply common sense understanding to carry out simple one- or two-step instructions.
Ability to deal with standardized situations with only occasional or no variables.
PHYSICAL DEMANDS The physical demands described here are representative of those
that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform
the essential functions.
Must be able to sit in front of a computer for long periods of time.
Must be able to walk up and down steps.
Must be able to lift and carry 10 to 15 lbs.
Must be able to bend, squat and stoop several times daily.
Must be able to function under stress and engage in interpersonal relations.
WORK ENVIRONMENT The work environment characteristics described here are
representative of those an employee encounters while performing the essential functions of this
job. Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential functions.
Must be able to work in a cool and warm environment.
EOE, including disability/vets.
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Title: Medical Administrative Assistant – Medical Operations Support
Company: Mayo Clinic
Location: Jacksonville, FL
