Overview
Medical Front Office Jobs in Edmond, OK at NextCare
Position Summary:
Responsible for general front desk duties, including answer the telephone, greeting clients and guests, coordinating communications to ensure efficient assignment and utilization of conferences rooms, and serving as an ‘information resource’ for the office. Offers Administrative assistance as needed based on the office needs.
Responsibilities:
The following are duties and responsibilities representative of this position:
Handle incoming mail
Answer telephone and provide general front desk duties (welcome guests)
Create, edit, format and proofread documents
Download and save documents to virtual files and set up folders/subfolders
Make copies and scan document projects
Assemble binders and transcripts
Maintain neatness of lobby and waiting area
Understand operations of telephone console and report problems. Relay incoming, outgoing and intra-system calls
Communicate building emergencies to other offices (fire drills, evacuations, etc.)
Electronically schedule and confirm internal meetings
Electronically assign visiting attorneys to available offices
Train and back up front desk area staff
Assist with various administrative tasks:
Mass mailings
Unidentified mail
Organization of pre-bills
Chrome River – process invoices, expense reports & balance credit card statements
Order food for internal meetings; manage said vendor invoices
Validate parking where necessary
Register guests where necessary
Manage petty cash where necessary
Other duties as assigned
Qualifications/Requirements:
Excellent communication and customer service skills; attention to detail;
Ability to manage multiple tasks with frequent interruptions;
Proficient in Microsoft applications and Outlook;
Reliability and punctuality; ability to maintain calm under pressure;
Strong sense of teamwork;
Good judgment and discretion.
Work occasionally requires irregular hours and/or more than 37.5 hours per week to perform essential duties of the position.
Title: Medical Front Office
Company: NextCare
Location: Edmond, OK
