Overview
Medical Office Admin Scheduler Jobs in Grand Rapids, MI at APPS Paramedical Services
Position Title: Administrative Assistant
Employee Classification: Non-Exempt
Position Summary/General Description:
The Administrative Assistant will provide general administrative and clerical support to operations while maintaining the front desk reception area. The incumbent must be resourceful and have the ability to multi- task to effectively assist a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize a diversified workload, and recommend changes in office practices or procedures.
Essential Duties & Responsibilities:
Provide general administrative and clerical support for the front desk reception area (e.g., greet visitors and employees (customers) in a welcoming, friendly and professional manner both in person and telephonically, operate a multi-line telephone, maintain email correspondence, and process mail inclusive of routing mail to corporate and other sites).
Provide support in the delivery of administrative and clerical services. Provide comprehensive support to Field and Administration day-to-day operations (e.g., make photocopies, file, maintain and process and electronic and hard copy documents, draft correspondence, arrange meetings, process confidential reports and documents, and track deadlines).
Adhere to and maintain familiarity with corporate policies and procedures and standard operating procedures.
Assist with administration of operations programs and coordination of events or programs and recommend resources, as needed.
Assist with the presentation orientation or trainings, when necessary, and prepare training materials for various trainings.
Communicate effectively both verbally and written.
Ability to be flexible and set priorities on work assignments while adapting to ever-changing directives, culture and expectations.
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Schedule and organize complex activities such as meetings, travel, conferences and department activities for all members of the department.
Proofread documents for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
File, research and retrieve information from operations records, manual and/or computer automated files according to established office procedures.
Take meeting minutes when required.
Maintain confidentiality when dealing with business information and corporate records.
Exercise tact, courtesy and initiative in handling routine problems.
Build and maintain relationships with internal and external customers through sincere and meaningful interactions.
Maintain comprehensive knowledge of services and activities and maintain general knowledge of activities within the Corporation to answer questions internal and external customers may have.
At all times maintain a courteous, positive, and professional working relationship with all personnel and the general public.
Work independently and within a team on special nonrecurring and ongoing projects.
Maintain regular and punctual attendance.
Dress and present self in a professional manner.
Perform additional duties and responsibilities as necessary or assigned.
Education & Experience:
High school diploma or GED Certificate required.
Minimum of three (3) to five (5) years of relevant work experience required.
Construction industry experience is a plus.
Knowledge and understanding of contractor’s estimates, project closeout and material clearance highly desirable.
Excellent communication skills, problem-solving skills, and critical thinking are an absolute must!
Must be able to work in a small office environment with minimal supervision.
Computer Equipment & Software:
Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook).
Ability to type 60-75 WPM accurately.
Ability to operate a multi-line telephone system.
Other Requirements:
Must be able to pass a pre-employment drug and alcohol screen.
Title: Medical Office Admin Scheduler
Company: APPS Paramedical Services
Location: Grand Rapids, MI
