Overview
Medical Office Administrator Employee Health – Full Time Jobs in Hopkinsville, KY at Jennie Stuart Health
ATHLETICS AND HEALTH & HUMAN PERFORMANCE (HHP) ADMINISTRATIVE ASSISTANT
-ATHLETICS DEPARTMENT-
Concordia University, Nebraska, an institution of The Lutheran Church-Missouri Synod, believes, teaches, and confesses that the Holy Scriptures are the inspired, inerrant, and infallible Word of God. As people called by the Holy Spirit through the Gospel to saving faith in Christ Jesus, the Word of God guides all we do in leading, teaching, and learning. Concordia equips students for lives of learning, service, and leadership in the home, church, and world.
Come and belong…join our team of passionate service leaders!
Concordia University is needing an Athletics and Health & Human Performance Administrative Assistant who wants to be a part of this mission. The main campus (and this role) is located in Seward, Nebraska. If you thrive in a Christian atmosphere and community-driven environment, you will enjoy Concordia University’s community feel. If you want to learn more about Concordia University, Nebraska, please visit www.cune.edu.
Position Purpose:
This position performs administrative assistant and reception duties for the Athletic Department and Health and Human Performance (HHP) Academic Department, and supports overall student retention under the supervision of the Athletic Leadership Team and HHP Department Chair. This is a full-time position with full benefits package.
Responsibilities:
Provides general administrative assistant duties for the Main Athletic Office as well as the HHP Office to include, but not limited to, typing, filing, reception, office supply purchases, 25live navigation, and P-Card allocation.
Schedules and maintains appointment calendars for the Director of Athletics, Associate Director of Athletics and HHP Chair.
Assists in scheduling department and university events, the annual Athletic Hall of Fame Banquet and the Senior Student-Athlete Send-Off administered by the Athletic Department and makes travel arrangements as requested.
Completes reports and forms as necessary.
Attends Athletic and HHP Department meetings and provides assistance with administrative support functions as requested.
Assists with administering, developing and distributing marketing information for the Athletic and HHP Departments and for special functions related to Athletics (Bulldog Golf Classic, Booster Club, Athletic Hall of Fame, etc.)
Assists with regular monitoring, communications and mailings in the Athletic department, including mailing related to scholarships.
Completes timely transfer/tracer documents for incoming and outgoing student-athletes.
Supervises the Main Athletic Office student employee(s); completes student employment contracts(s), approves time card(s), and oversees student web-time entry in Banner if needed.
Monitors and maintains HHP Department syllabi, assessment records, catalogs changes, accreditation records, records of graduates and other related items.
Works alongside the Athletic Transportation Coordinator regarding Athletic Department fleet vehicles, trailers and Athletic Department Charter bus reservations/requisitions.
Collaborates for regular fleet van maintenance and periodic repairs, provides records of maintenance, and ensures that all safety, insurance and certification requirements are met with respect to individuals who drive vans.
Responsible for the logistics and proactive communication regarding vehicle key transfer and ball hitches for trailers.
Oversees and maintains the Inter-Departmental Transfer spreadsheet for billing procedures outlined by Business Office personnel. Reconcile fuel receipts with the IDT spreadsheet for fleet vehicle usage.
Other duties as assigned.
Qualifications:
High School Diploma
Previous secretarial/office experience
Proficiency in the use of software applications including Microsoft applications, databases, spreadsheets, and word processing required.
Special Position Requirements:
Ability to read, write, speak and understand English.
Ability to interpret, adapt and apply guidelines and procedures.
Ability to communicate professionally with a diverse constituency.
Ability to maintain confidentiality of records and information.
Understanding of customer service principles and generational service needs.
Preferences:
Values and beliefs aligned with the Lutheran Church – Missouri Synod.
Committed to an environment of encouragement, teamwork, and excellence within a Christian University.
Demonstrate character qualities of enthusiasm, courtesy, flexibility, integrity, gratitude, kindness, self-control, perseverance, and punctuality.
Be professional and courteous in dealing with students, families, faculty and staff, and the general public.
Title: Medical Office Administrator Employee Health – Full Time
Company: Jennie Stuart Health
Location: Hopkinsville, KY
