Overview
MEDICAL OFFICE FRONT DESK / SCHEDULER Jobs in Gainesville, FL at Doctors Imaging Group
Job Title: Personal Assistant/Bookkepper
Job Summary:
The Personal Executive Assistant will be responsible for providing a wide range of personal and professional responsibilities and the highest level of support to the organization’s CEO and his family. This position will be based out of the Los Angeles area (West Hollywood, Pacific Palisades), assisting the CEO with personal and business-related projects.
This role will work with business associates, family members, and other professionals as well as residential team members and third-party contractors to assist in all areas to ensure operational excellence. The role also includes light bookkeeping for personal accounts and activities.
Duties & Responsibilities:
Provide hands on support on both a personal and professional level
Coordination and scheduling of meetings and conference calls; includes preparation and distribution of key meeting documents
Maintain personal documents, records, and reports in a discreet and confidential manner
Collect and distribute mail and coordinate various mailings (USPS, UPS, FedEx) and direct deliveries when necessary
Organize local, domestic, and international travel arrangements
Arrange accommodations and dining logistics
Maintain personal calendar; schedule appointments (e.g., DMV, passport renewals, etc.)
Schedule household services
Maintain birthday and significant event calendar and research, recommend, and purchase gifts for family and friends
Property management of the primary residence including overseeing household providers such as housekeepers, gardeners, and handymen
Communicate with vendors and contractors for any on-going and future projects within the property
Errands for the household such as gifting, shipping, dry cleaning, managing service of household vehicles and any other personal needs
Light bookkeeping for personal accounts
Maintain petty cash by providing receipts and invoices
Make weekly cash deposits and withdrawals as needed
Who you are:
A consummate professional with a positive can-do mindset
A reliable, responsible, and accountable team member
You work with a sense of urgency, and you are a resourceful problem solver
Uncompromising in your ability to maintain strict confidentiality, exercise sound judgment, and have the highest level of discretion in handling information.
You have a knack for keeping your cool, and you are hard to fluster easily
You are organized and anticipatory; you plan and create order and process.
Organized and possess tremendous follow-through skills
A strong communicator in both verbal and written communication skills
You are tech savvy
Expert in handling simultaneous tasks and prioritizing to meet or exceed deadlines
A licensed driver with car insurance and access to a reliable vehicle
QuickBooks experience is required
Apply now to be part of our dynamic team!
Job Type: Full-time
Pay: $75,000.00 – $80,000.00 per year
Benefits:
Dental insurance
Health insurance
Paid time off
Schedule:
8 hour shift
Monday to Friday
Ability to Relocate:
West Hollywood, CA: Relocate before starting work (Required)
Work Location: In person
Title: MEDICAL OFFICE FRONT DESK / SCHEDULER
Company: Doctors Imaging Group
Location: Gainesville, FL
