Overview
Medical Receptionist/ Clinical Assistant (Training Provided in Clinic!) Jobs in Beverly, MA at Massachusetts Dermatology Associates
Type of Requisition:
Regular
Clearance Level Must Currently Possess:
None
Clearance Level Must Be Able to Obtain:
Secret
Suitability:
Public Trust/Other Required:
None
Job Family:
Business Administration
Job Qualifications:
Skills:
Certifications:
Experience:
US Citizenship Required:
Yes
Job Description:
Provides Administrative Support and Facility Management Support as the Assistant Office Manager.
1. Performs a variety of general administrative tasks, in support of the day-to-day operations such as preparing reports and correspondence, and meeting arrangements, answering phones, filing, and sorting and distributing mail, in support of the day-to-day operations of an office, group or customer.
Administrative Support
Provide front desk reception, visitor control and escort when required.
Cross check all foreign visitors against the Approved Foreign Visit Request List with our Facility Security Officer.
Issue appropriate GDIT visitor badge to all site visitors
Provide setup and take-down for periodic meeting space
Provide setup and take-down for recurring meetings, VTC setup as required
Order office supplies
Distribute mail and UPS/FedEx packages
Prepare outgoing FedEx shipments
Payment of monthly parking fees
Stock printing supplies for copier
Assist SNRs with emergent requirements, issues and requests
Facility Management Support
Assists the Site Manager for all Facility Support, and with coordinating coverage. Duties include assistance with;
Providing client support for all Foreign Liaison Offices for facility issues and special facility projects
Development of briefs on facility issues for JPO personnel, GDIT Site Manager and GDIT upper management
Alternate point of contact for all property management: maintenance, evacuations, special projects, and invoices
Coordinate maintenance and repairs of all facility issues, and facility equipment problems, including data and telephone service
Badge and access control, alternate POC
Monitoring of visitors
Key control, alternate POC
Backup for nighttime lockup: secure doors, alarm, lights
Conference Room Support
Manage conference schedule, usage requests and support requirements
Maintain visitor logs and rosters for meetings, providing a record of all visitors
Assist conference room meeting leaders in AV and VTC setup and support for meetings
Maintain the cleanliness and readiness of all conference rooms and team rooms
Announce meeting locations by posting signage on conference rooms
Provide escorts for visitors, as needed
2. Compiles and prepares monthly status reports.
3. Collects and inputs time-sheet information into automated accounting system and processes labor corrections.
4. Processes purchasing requisitions and invoices.
5. Serves as point of contact for the office or group on issues relating to purchasing, customers, and vendors.
6. May provide work leadership to less experienced clerical and administrative personnel.
7. Participates in special projects as required.
Education and experience: Associates Degree.
1-2 years of related administrative experience.
Must be able to obtain/maintain Secret clearance.
Scheduled Weekly Hours:
40
Travel Required:
None
Telecommuting Options:
Onsite
Work Location:
USA VA Arlington
Additional Work Locations:
We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.
We connect people with the most impactful client missions, creating an unparalleled work experience that allows them to see their impact every day. We create opportunities for our people to lead and learn simultaneously. From securing our nation’s most sensitive systems, to enabling digital transformation and cloud adoption, our people are the ones who make change real.
GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.
Title: Medical Receptionist/ Clinical Assistant (Training Provided in Clinic!)
Company: Massachusetts Dermatology Associates
Location: Beverly, MA
