Overview
Medical Receptionist/Referral Coordinator Jobs in Deerfield Beach, FL at Green Dermatology & Cosmetic Center
About Us
We’re a small, mission-driven R&D company developing breakthrough technologies to help people walk again and prevent vision loss. Our work spans medical device innovation, clinical trials, and prototyping. Backed by NIH, DoD, and other international health agencies, our team brings together engineering, medicine, and design to serve real human needs.
With exciting growth in progress and clinical studies underway, we’re looking for a part-time Executive Assistant to bring clarity, organization, and momentum to our office and workshop operations.
About the Role
This is a hands-on, highly varied role that blends executive support, office coordination, and light operations/logistics. You’ll work directly with our founder and team to keep things moving—whether that means tracking invoices, planning a research trip, or getting a prototype out the door.
If you’re energized by solving small problems before they become big ones, enjoy variety over routine, and love being a steady presence in a fast-moving environment, this role could be a great fit.
Key Responsibilities
Executive support: Calendar coordination, travel planning, meeting prep, note-taking, light project management, and task follow-ups
Office organization: Keep our small office and prototyping space clean, efficient, and well-stocked
Logistics: Prepare and ship packages, schedule pickups, manage mailing and labeling tasks
Finance/admin: Track invoices and expenses, assist with timesheets, support payroll and reimbursements
Surplus management: Photograph and list equipment or materials for resale (eBay or other platforms)
Ad-hoc support: Be ready to jump in wherever needed—there’s not a lot of repetition, but always something that matters
What You Bring
Able to work independently without a lot of guidance
Prior experience as an executive assistant, office manager, or similar operations role
A high level of organization, follow-through, and attention to detail
Ability to stay calm and upbeat in a fast-paced, evolving environment
Energized by working in a technical setting and interacting with engineers, researchers, and clinicians
Strong written and verbal communication skills
Tech-savviness: you can navigate spreadsheets, calendars and shared drives with ease
A proactive mindset—you take initiative, not just direction
Bonus Points For
Familiarity with medical devices, orthotics/prosthetics, or clinical research
Experience managing social media or internal communications
A background supporting grant-funded or research-intensive teams
Previous work with start-ups or small teams
Advanced degrees
Why Join Us?
Work with a passionate, multidisciplinary team solving real problems for real people
Help bring life-changing products into the world
Flexible, part-time hours that leave room for your other life priorities
A culture that values precision, heart, and human dignity over office politics
We are an equal opportunity employer. Veterans and individuals with mobility impairments or disabilities are strongly encouraged to apply.
To Apply:
Send us a resume and a short note on why this role speaks to you.
Job Types: Part-time, Contract
Pay: $26.00 – $33.80 per hour
Expected hours: 16 – 24 per week
Benefits:
Flexible schedule
Professional development assistance
Schedule:
Choose your own hours
Monday to Friday
Work Location: Hybrid remote in Glastonbury, CT 06033
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Title: Medical Receptionist/Referral Coordinator
Company: Green Dermatology & Cosmetic Center
Location: Deerfield Beach, FL
