Overview
Membership Data Assistant Jobs in Saint Louis, MO at Boys & Girls Clubs of Greater St. Louis, Inc.
Position Title: Executive Coordinator (for a national nonprofit organization)
Organization: Wellbeing & Equity Innovations (WEI)
Location: Denver/Ft. Collins CO
Reports to: CEO
Employment Type: Full-Time
About Wellbeing & Equity Innovations (WEI):
Wellbeing & Equity Innovations (WEI) is a national nonprofit with a mission to promote thriving individuals, families, and communities by providing services and support to those involved in the criminal justice system and the people and policymakers who serve them. Through researcher-practitioner partnerships, WEI integrates evidence-based approaches, technical assistance, and social equity-focused solutions to improve the well-being of individuals, families, and communities. Our work spans key areas such as diversion and deflection, reentry from incarceration, community violence, trauma and behavioral health treatment, and inclusive hiring practices.
Wellbeing & Equity Innovations (WEI) provides equal employment opportunities to all qualified
individuals without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, age, national origin, physical or mental disability, military or veteran status, genetic information, or any other protected classification. Equal employment opportunities include, but is not limited to, hiring, training, promotion, demotion, transfer, leaves of absence, and termination. WEI prioritizes hiring individuals with lived experience in the justice system as well as individuals from historically marginalized and vulnerable communities.
Position Overview:
WEI is seeking a highly motivated and organized Executive Coordinator to provide comprehensive administrative and operational support to the CEO and leadership team at WEI.
The Executive Coordinator plays a crucial role in ensuring the successful execution of organizational operations and administration, organizational initiatives, and internal and external relationships and partnership engagement. This position supports WEI operations and administration by managing operational and administrative logistics, tracking organization deliverables and contract responsibilities, providing administrative and operations oversight while ensuring smooth communication across leadership (e.g., CEO and project directors) and teams, and supporting WEI’s mission to advance well-being and equity.
The ideal candidate is a proactive problem-solver, highly organized and experienced, excels in a fast-paced environment, and can anticipate needs, resolve issues efficiently, and has experiencing supporting organization level short-term and long-term goals.
Key Responsibilities:
WEI Operational & Administrative Responsibilities
· Track and manage organizational deliverables and contract responsibilities.
· Oversee internal and external documentation and record keeping.
· Provide logistical support for meetings, convenings, and events.
· Maintain organizational calendars, scheduling key meetings and deadlines.
· Monitor progress on organizational initiatives, flagging any delays or risks.
· Coordinate across teams to ensure alignment with strategic priorities.
· Monitor and maintain efficient project management systems to track key activities.
· Assist with budgeting and financial tracking related to executive operations and organizational needs.
· Coordinate hiring, onboarding, and offboarding processes, including scheduling interviews, maintaining recruitment documentation, and on/off boarding logistics.
· Support IT, office management, and vendor relationships to ensure operational efficiency.
Communication & Coordination
· Facilitate communication between leadership, staff, and external partners.
· Draft and edit key documents, emails, and reports for internal and external use.
· Ensure timely follow-ups on key action items across projects.
Organizational Growth & Strategic Support
· Support leadership in setting and tracking long-term organizational goals.
· Identify opportunities to improve administrative and operational processes.
· Help align day-to-day activities with WEI’s mission of well-being and equity.
Collaborate with project teams to provide administrative support on research, technical assistance, and dissemination efforts.
Assist in pre and post-award grant and funding proposal submissions (e.g., budgets, form submissions, and other documentation requirements), ensuring deadlines are met and materials are accurately prepared.
Communication & Stakeholder Engagement
Serve as a liaison between leadership and external partners, funders, and board members, ensuring timely and effective communication.
Prepare materials, coordinate logistics, and manage follow-ups with WEI board members, advisory councils, and staff.
Support public relations efforts, including coordinating media inquiries and scheduling speaking engagements for leadership.
Executive & Administrative Support
Manage the CEO’s calendar, schedule meetings, and coordinate travel logistics, ensuring minimal disruptions to priorities.
Coordinate internal and external meetings, including agenda development, note-taking, and follow-up on action items.
Prepare, review, and organize correspondence, reports, and presentations for internal and external stakeholders.
Maintain confidential records, contracts, and organizational documents to ensure compliance and easy retrieval.
Qualifications
Required:
Minimum of 5 years of experience in government or nonprofit operations and administration.
Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities.
Excellent written and verbal communication skills, with an ability to engage diverse stakeholders.
Current driver’s license and reliable transportation.
Proficiency in Microsoft Office Suite, project management tools (e.g., Basecamp, Monday.com) and other online storage systems (e.g., Box.com).
Commitment to WEI’s mission and values.
Preferred:
Bachelor’s degree in business administration, nonprofit management, social sciences, or related field (equivalent experience considered).
Five years experience working in nonprofit as an executive assistant or executive coordinator.
Familiarity with fundraising, grants management, and financial reporting processes.
Event planning and coordination experience.
Experience handling confidential and sensitive information with discretion.
Preference may be offered to candidates residing in the Denver/Ft. Collins CO area.
Work Environment & Benefits:
Primarily remote work with some in-person tasks required.
Collaborative and mission-driven culture dedicated to professional growth and development.
Health, dental, vision, life, and retirement benefits available.
Generous paid time off.
How to Apply:
Interested candidates should submit a resume and cover letter outlining their qualifications and commitment to WEI’s mission via Indeed by March 16, 2025.
Job Type: Full-time
Pay: $70,000.00 – $80,000.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
Monday to Friday
Weekends as needed
Application Question(s):
Do you have five years of experience working in government or nonprofit organizations? (Yes/No)
Do you have experience assisting with HR-related tasks such as processing expense reimbursements, employee time-off requests, or coordinating hiring and on/offboarding? (Yes/No)
Have you had experience supporting an organization’s leadership in aligning administrative and operational tasks with the agency’s overall goals and mission? (Yes/No)
Do you have experience assisting with financial tracking or expense management to support organizational operations? (Yes/No)
Do you have experience working assisting with tasks such as grants management support or operational coordination to help keep the organization running efficiently? (Yes/No)
Have you assisted executive leadership in setting organizational goals, planning strategies, and tracking progress on key initiatives? (Yes/No)
Experience:
government or nonprofit operations and administration: 5 years (Preferred)
Work Location: Remote
Title: Membership Data Assistant
Company: Boys & Girls Clubs of Greater St. Louis, Inc.
Location: Saint Louis, MO
