Overview
Minds in the Middle Administrative Assistant Jobs in Mendota Heights, Dakota, MN at School District 197
Company Description
WHO IS AIR CHARTER SERVICE
Air Charter Service (ACS) is a leading aircraft charter company that provides passenger and cargo aircraft charters worldwide.
To put it simply, we are the middle person between the clients and the operator. Our Sales Consultants manage the full travel/sales cycle so all our clients have to do is fly! Our clients consist of high-net-worth individuals, CEOs, celebrities, the rich and famous, and many more!
With offices across the globe, including North America, South America, Europe, CIS, Africa, the Middle East, Asia, and Australasia, ACS offers personalized charter solutions using local knowledge.
ACS is a rapidly growing company, generating over $1 billion in revenue and arranging more than 25,000 charter flights annually.
Job Description
A DAY IN THE LIFE
Responsible for the facilities’ day-to-day operations
Greet and welcome staff and guests, provide door coverage, ensure office security systems are in place and used, oversee daily visitors/calendars, manage conference room bookings, and be responsible for mail/courier ingoing and outgoing and sorting and distribution of daily mail/deliveries
Supervising the maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of the office, opening and closing the kitchen daily, maintaining office plants, and weekly walkaround checklists to maintain a clean and safe office environment
Sharing building memos, procuring parking permits, communicating with property management for general maintenance request
Maintained, budgeted, negotiated, and renewed suppliers for office contracts and all general office invoices.
Maintain maintenance schedule for office equipment
Carry out service reviews regularly and prepare annual cost-savings exercises
Monitor and check the validity and accuracy of utility bills, office invoices, IT invoices
Maintains budgets, stock lists, and orders office supplies as needed
Assists in planning and arranging events, including organizing catering
Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments
Arrange travel and accommodations for internal staff
Keep updated records of office expenses and costs
Assist the Finance team with expenses, invoices, checks, purchase orders, and reconciliation of monthly credit card statements. To assist HR and IT with the new starters process preparing for new employees
Participate as needed in additional special department projects
Ability to lift and move items up to 50 lbs.
Qualifications
WHAT DO WE LOOK FOR
Customer Service
Attention to detail
Administrations skills
Able to prioritize effectively
Ability to work individually and as part of a team
Well-organized
Reliable
Diligent
Trustworthy
Pro-active
Proficiency in Microsoft Suite
Additional Information
WHAT IS IN IT FOR YOU
$30 USD per hour
Job stability and leadership support of development
Affordable health, dental, and vision insurance plans
401K retirement savings plan with generous employer match!
Life insurance
Paid maternity/paternity leave
20 days to start in vacation time and more earned each year
Paid sick time
12 paid public holidays
Additional paid leave for your birthday, wedding, moving house, holiday shopping, and more
COMPANY CULTURE
A dynamic and fast-growing company
Modern office with luxury amenities in the RXR Plaza
Balance between independent and team-oriented work
A welcoming, enjoyable, and interactive environment – seasonal events and team night outings
Flexible start and end time hours
Future work-from-home opportunities; 1x day a week
Check us out on social media! LinkedIn – Facebook – Instagram – TikTok – Twitter – Youtube
Diversity & Inclusion: Air Charter Service Inc. is proud to be an Equal Opportunity and Affirmative Action employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
WHAT ARE THE NEXT STEPS?
Submit your resume to us today and a member of our recruitment team will be in touch!
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Title: Minds in the Middle Administrative Assistant
Company: School District 197
Location: Mendota Heights, Dakota, MN
