Overview
Non-Profit Game Day and Admin Support – Kauffman Stadium – Admin Jobs in Kansas City, MO at Aramark
Tucson Youth Music is a non-profit organization based in Tucson, Arizona. Our mission is to provide free high quality music education programs to students in our community. We are dedicated to our students and families and the greater Tucson community. Please visit our website at tucsonyouthmusic.org for more information on our organization and values.
Tucson Youth Music is hiring an Executive Assistant to provides administrative support to the TYM President & CEO. The successful candidate will be well-organized, have strong interpersonal, verbal, organizational, and software management skills, and a solid background in executive-level interaction and relationship-building among a variety of constituencies.
Key Responsibilities:
Administrative Support and Office Management:
Serve as the office manager and the TYM email, cell phone, and other general points of contact with stakeholders, to include the general public, community leaders, staff, teachers, parents, donors, vendors, and others.
Organize and maintain central organizational documents and files, prepare presentations, and handle routine paperwork.
Prioritize and respond to TYM email, phone calls, and correspondence as appropriate on behalf of the President & CEO.
Coordinate and support board and committee meetings, including preparing agendas, taking minutes, and distributing materials.
Schedule meetings, and coordinate logistics for internal and external appointments.
Organize and maintain the organization’s central physical and digital filing systems, such as: Donor, prospect, vendor, and other constituent information and mailing lists; Parent information; Student registration and enrollment information; Instrument inventory.
Assist in the creation and modifying of documents, and the preparation of presentations.
Uphold confidentiality and handle sensitive information with discretion.
Fundraising and Development, Research and Information Gathering:
Assist with fundraising, special events, development, community relations, and operations.
Assist with grant applications and reporting compliance.
Conduct research, prepare summaries, and gather information for grants and other projects.
Support special projects and initiatives as directed by the President & CEO.
Financial Development & Support:
Assist with budget tracking, invoice processing, and financial reporting.
Work with the TYM bookkeeper on various tasks and responsibility areas such as: tracking gifts and preparing acknowledgement letters; monitoring invoices and ensure their timely payment; prepare monthly, quarterly, or annual financial reports.
Student Registration and Class Scheduling:
Assist with the student registration process, teacher scheduling, class scheduling, and family communication.
Qualifications:
Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role.
Strong organizational and time management skills; ability to prioritize and manage multiple tasks.
Attention to detail.
Excellent interpersonal, verbal and written communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant desktop and cloud-based software.
Strong problem-solving skills and initiative.
High level of discretion, integrity, and professionalism.
Passion for Tucson Youth Music’s mission and values.
Preferred Qualifications:
Associate or bachelor’s degree in business administration, nonprofit management, or related field.
Experience in a nonprofit setting.
Familiarity with nonprofit fundraising, board governance, and donor relations.
Familiarity with nonprofit software (CRM systems, donor databases).
Job Type: Part-time
Pay: $30.00 – $35.00 per hour
Expected hours: 15 per week
Benefits:
Flexible schedule
Schedule:
Monday to Friday
Ability to Commute:
Tucson, AZ 85719 (Preferred)
Ability to Relocate:
Tucson, AZ 85719: Relocate before starting work (Preferred)
Work Location: Hybrid remote in Tucson, AZ 85719
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Title: Non-Profit Game Day and Admin Support – Kauffman Stadium – Admin
Company: Aramark
Location: Kansas City, MO
