Overview
Non-Profit Meetings Manager, SITC Jobs in Milwaukee, Wisconsin, USA at Source Point Staffing
Non-Profit Meetings Manager
CLIENT ASSOCIATION: Society for Immunotherapy of Cancer
REPORTS TO: Director of Meetings
DIRECT REPORTS: None
EXEMPT/NON-EXEMPT EMPLOYEE STATUS: Exempt (Minimum of 37.5 hours/week)
GENERAL SUMMARY
The Society for Immunotherapy of Cancer (SITC) is a non-profit medical professional society dedicated to improving cancer patient outcomes by advancing the science and application of cancer immunotherapy. The meetings manager supports the educational initiatives of the society by planning and implementing regional programs and other events. Responsibilities include management of onsite meeting logistics, site selection, registration development, processing and reporting, housing block management, serving as a primary contact for inquiries, and providing support to the Senior Meetings Manager and Director of Meetings.
POSITION RESPONSIBILITIES (Minimum 37.5 hours/week)
Oversee all logistical aspects of the meetings, including preparing Request for Proposals (RFP) and managing the site selection process, working with the meeting venue and vendors to ensure successful completion of the meeting, and on-site coordination while meeting deadlines and budget demands.
Manage, coordinate, and implement all aspects of the registration process including database setup, form processing, payment collection, reporting, confirmation distribution, badges, and onsite registration desk management at live events.
Maintain accurate reports for educational activity analysis including registration pace reports, attendee analysis reports, financial and budget comparison reports, and post-event reports for leadership.
Coordinate content with the Education team for distribution of Meetings related broadcast emails (registration and housing deadlines, etc.).
Monitor the society events email box and respond to inquiries in a timely manner.
Troubleshoot and handle any issues that arise on the event day(s).
Serve as the primary source of meeting information for member and delegate inquiries.
Develop and implement timelines and processes for all live meetings and activities.
Develop staff operations schedules and training materials for onsite staff of live meetings.
Manage the development and production of onsite meeting signage.
Assist the SITC staff with travel arrangements, as needed.
Assist in budget development and monitoring of live events finances and provide appropriate tracking and trending reports. Process invoices meeting proper timelines.
Manage the meeting supply inventory.
Maintain the competing meetings calendar with assistance from SITC staff.
Stay updated on new technologies, best practices, meeting industry trends, and regularly share findings with the Meetings team.
Develop, maintain, and provide regular status updates on project timelines.
Other duties as assigned.
EDUCATION/EXPERIENCE REQUIRED
Bachelor’s Degree preferred. CMP preferred. Minimum of 2-4 years event planning and implementation experience. Self-starter, capable of prioritizing work and
problem-solving
. Excellent organizational, verbal, and written
communication skills
required.
Proven track record
working in a metrics-driven environment. Word processing and spreadsheet skills in MS Office environment essential. Professional demeanor and
attention to detail
necessary including the ability to manage multiple projects simultaneously.
OTHER REQUIREMENTS
Travel of up to 2 weeks per year.
Some evening and weekend work, as needed.
Unrestricted mobility: must be able to walk great distances, move quickly from place to place, and occasionally lift up to 25 lbs.
* This position is located in downtown Milwaukee, WI and a minimum of two days onsite in the office (including Wednesday as an all-staff-in-office day) are a requirement of the role.
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Title: Non-Profit Meetings Manager, SITC
Company: Source Point Staffing
Location: Milwaukee, Wisconsin, USA
Category: Administrative/Clerical (Healthcare Administration, Administrative Management, Education Administration), Management (Administrative Management, Education Administration)
