Overview
Nonprofit Administrative Assistant Jobs in Boca Raton, Florida, USA at Roots and Wings
This range is provided by Roots and Wings. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
$48,000.00/yr – $57,000.00/yr
Location: 7700 Congress Avenue, Suite 3212, Boca Raton, FL 33487
Employment Type: Full-time
Salary Range: $48,000 – $57,000 per year
About Us:
Roots and Wings is a mission-driven nonprofit organization dedicated to supporting and encouraging children’s reading skills and teachers who inspire learning. We are seeking an organized and detail-oriented Administrative Assistant to support our operational, financial, and nonprofit management activities.
Key Responsibilities:
Business Operations
Ensure compliance with all licensing and regulatory requirements.
Maintain current business licenses and permits.
Monitor payments to consultants, teachers, and literacy coordinators.
Prepare accounts payable and ensure proper documentation for all financial transactions.
Perform financial consolidation for bank statements and credit card accounts.
Accurately code and report financial transactions using Quick Books.
Track and report in-kind donations and prepare monthly donor reports.
Ensure that backup systems are utilized and working properly.
Maintain organized records through scanning and filing (both paper and digital).
Use intermediate Excel skills for financial tracking and reporting.
Nonprofit Operations
Manage donor data using nonprofit CRM, ensuring accuracy and cleanliness of data.
Understand and optimize how CRM interfaces with other software programs (such as Quick Books, Mail Chimp, Stripe).
Conduct donor correspondence, engagement, and research using nonprofit CRM.
Assist with donor engagement strategies and ensure timely acknowledgment of gifts.
Software and Tools
Intermediate Skill Level Needed with SaaS:
Outlook 365 for email and scheduling.
Excel for data analysis and tracking.
Quick Books for financial management.
PowerPoint for creating presentations.
Qualifications:
Education: Bachelor’s degree preferred, or equivalent work experience.
Experience: Minimum of 2 years in an administrative role within a nonprofit organization.
Intermediate to advanced knowledge of nonprofit donor management systems.
Strong understanding of nonprofit financial and donor management practices.
Proficiency in Microsoft 365, particularly Outlook, Excel, PowerPoint, and scheduling software.
Exceptional organizational skills with attention to detail.
Ability to handle sensitive information with confidentiality.
Strong communication skills, both written and verbal.
Ability to work in a fast-paced environment.
Preferred
Skills:
Familiarity with Mail Chimp, Stripe, and other financial platforms.
Experience in donor engagement and retention strategies.
Ability to manage mass mailing campaigns.
Advanced skills in Excel.
Creativity is a plus.
What We Offer:
A supportive and collaborative small team environment.
Ability to make a meaningful impact within our community.
Growth opportunities within the organization.
Paid time off; medical, dental, and vision insurance.
To Apply:
Please submit your resume and a cover letter detailing your qualifications and interest in this position to (Use the “Apply for this Job” box below). Applications will be reviewed on a rolling basis until the position is filled.
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Non-profit Organizations
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Title: Nonprofit Administrative Assistant
Company: Roots and Wings
Location: Boca Raton, Florida, USA
Category: Non-Profit & Social Impact (Office Administrator/ Coordinator), Administrative/Clerical (Office Administrator/ Coordinator)
