Overview
Nursery Administrative Assistant Jobs in Sugar Land, TX at Moon Valley Nurseries
Full Job Description
Job description
The Office Admin is responsible for providing administrative support to the Store GM, as well as performing basic accounting, HR, and office related duties for the store. This position is responsible for data entry, filing, and scheduling, and performs duties such as record keeping, payroll, coordination of meetings and conferences, obtaining supplies, coordinating internal and external communications, and working on special projects. This position will work with highly confidential and sensitive information, deal with a diverse group of applicants, new hires, employees, vendors, and visitors, as well as internal contacts at all levels of the organization.
Pay Range:$38,000-$40,000 annually.
Key Duties and Responsibilities
Managing and maintaining the GM’s and the store’s calendars and schedules.
Coordinating and setting up meetings, conferences, teleconferences, and occasionally travel.
Sorting and distributing mail and replying by phone, e-mail, or letter as necessary.
Answering calls and taking messages or fielding/answering routine requests and/or questions.
Preparing responses to correspondence containing routine inquiries and/or matters, as well as correspondences, reports, memos, letters, charts, tables, graphs, plans, etc. with accuracy and clarity.
Preparing requested reports and/or analyses by collecting and analyzing pertinent information.
Establishing, developing, maintaining, and updating filing systems, and processing paperwork for GM, Assistant Managers, and Planting Crew Mangers.
Filing and retrieving store’s HR/Payroll documents, records, and reports (and forwarding to corporate).
Accurately and efficiently handing onboarding paperwork for new hires.
Maintaining accuracy & timeliness of time sheets and forwarding to Payroll weekly.
Assisting GM in scheduling staff at both stores and assuring all HR paperwork (PTO requests, Position Change Requests, Incident reports, etc.) are completed, executed, and turned over to the proper office in an accurate and timely manner.
Processing A/R, A/P, credit card, financing, and petty cash as directed by accounting and/or management.
Making bank deposits, processing credit cards, processing electronic checks, etc. on a daily basis.
Assuring proper PTO, and/or other leave related paperwork, is collected, prepared, completed, and turned into payroll in an accurate and timely manner.
Scheduling, and assisting in the processing of candidates and hiring events.
Maintaining office supplies inventory; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
Ensuring operation of office equipment; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Helping maintain the overall operation and appearance of the Store’s office areas.
Assuring all store expenditures are documented, validated, and processed correctly.
Communicating all employee issues, incidents, write-ups, actions, suspensions, qualifying events, and complaints to HR, management, and/or the effected employee(s)
Performing other duties and tasks as assigned.
Qualifications: Knowledge, Skills & Abilities
2+ years of experience in administrative assistant or clerical position (preferably in accounting or HR).
Experience with confidential and sensitive information/records.
Capable of handling difficult …
Title: Nursery Administrative Assistant
Company: Moon Valley Nurseries
Location: Sugar Land, TX
Category:
