Overview
Office Admin Jobs in Seoul, South Korea at Hublot
Title: Office Admin
Company: Hublot
Location: Seoul, South Korea
Job Title: Office Admin
Employment type : Contract (1 year)
Key Objective
To contribute to the overall success of the company by delivering professional office administration and general affairs support, ensuring smooth daily operations and a well-organized work environment. Additionally, to provide proactive executive assistance and cross-functional coordination to enhance business efficiency and internal collaboration.
Specific Responsibilities
Responsibilities include but are not limited to the following:
Office Administration
Enforce company policies including staff purchase, product rent, etc and procedures to ensure smooth operations
Timely update of telephone contact lists and public holidays lists and to share to relevant parties
Ordering of office supplies including stationery, pantry supplies and business card
Manage for daily cleanliness and maintenance of office facility Including meeting room, canteen, and pantry, etc.
When in-office repairs are required, request and process to the building management team
Serves visitors by greeting, welcoming, and directing them appropriately (Customers, delivery drivers, postmen, building managers, etc)
Coordinate incoming & outgoing mail/postage/courier delivery system
Manage visitor parking registration and visitor cards
Arrangement of cleaning to ensure tidiness and relevant maintenance of office facilities, including but not limited to coffee machine, etc.
Liaise with office building (landlord) management office for lighting and fixtures works and improvement as required
Manage IT relevant asset administration with support from IT team
Creation /deletion of business e-mail address, laptop orders, company phones administration for new employee and resigned employee.
Arrange maintenance service of copier and fax machines as required
Executive Assistant Responsibilities
Efficiently manage the General Manager’s Outlook calendar on a daily basis, coordinating internal/external meetings, appointments, and store visits to ensure optimal time utilization
Provide end-to-end support for meeting operations, including agenda preparation, meeting minutes, venue booking, and IT setup
Organize and manage business travel arrangements for the General Manager, including flight, hotel, visa, and transportation bookings; prepare and submit travel requests and expense reports
Partnerships with Brand
Collaborate with other internal and external stakeholders on cross functional projects and deadlines.
Other ad hoc projects that fit the needs of the business (Internal and external events (e.g., for employees and customers)
Perform other duties as required
Relevant Experience and Training
Degree holder
2 years experienced in management of general administration
Relevant Knowledge, Skills, Abilities
Able to work independently while also collaborating effectively with cross-functional teams
Highly organized and detail-oriented with a proactive mindset
Customer service oriented with a strong sense of responsibility
Adaptable and eager to learn in a fast-paced environment
Self-motivated, able to perform well under pressure and tight deadlines
Strong interpersonal and communication skills
Maintains a high level of professionalism and discretion in handling confidential matters
Proficient in Microsoft Office applications, including Excel and PowerPoint
Excellent command of both written and spoken English
