Overview
Office Admin Jobs in Minneapolis, MN at The Shiff Group
Omlid & Swinney is a subsidiary of Western States Fire Protection. Western States Fire Protection (WSFP) and its subsidiaries are more than a company. We are a family of unique individuals committed to our purpose, our values, and each other and we believe in making our own luck, creating our own opportunities. WSFP accomplishes this by constantly innovating, finding ways to create new value and seizing new opportunities.
Protecting lives and property since 1985, WSFP and its subsidiaries specializes in Life Safety Systems. Our values are simple: integrity, quality, safety, professionalism, commitment.
What we offer:
Health, Life, Dental and Vision Insurance
Employee Assistant Program
Flex Spending (FSA) (Cafeteria Plan) and HSA
401(k) Plan – Matching up to 3%
Employee Stock Purchase Plan
Profit Sharing Plan
Paid Time Off (PTO), Parental Leave, Paid Pregnancy Medical Leave
Paid Holidays
Tuition Reimbursement
Annual Discretionary Bonus
Employer Paid Life Insurance
Gym membership reimbursement
Administrator/Scheduler
The Inspections Admin/Scheduler is responsible for initiating and conducting the administrative functions as required by fully assisting and ensuring the clerical operation of a division is running smoothly. They are also responsible for providing communication and support services to the applicable technicians and other office staff. They will coordinate the scheduling of technicians by receiving and relaying phone calls and emails, as well as assisting the Division Manager and other branch personnel in a variety of admin roles.
Job Responsibilities
Complete the setup and scheduling of new jobs/projects
Work with Customers and Inner Office Staff to keep projects moving forward
Responsible for data entry
Schedule monthly inspections
Dispatch service orders to inspectors
Maintain a professional attitude and appearance
Create, type, and distribute internal and external correspondence
Provide general administrative and filing support for managers and staff
Accomplish responsibilities as required using business software as approved by WSFP
Assist in completing special reporting and licensing requirements
Offer suggestions and solutions on improving efficiency of general office procedures
Other duties as assigned
Job Qualifications
Good customer service skills and a team attitude are essential
Effective and good communication skills, both written and verbal, are vital
Attention to detail and strong organization skills required
Able to function and thrive in a fast-paced environment
Basic accounting, secretarial and administrative experience preferred
Excellent computer skills with working knowledge of business software applications
Scheduling experience is required
Experience in the fire protection industry is a plus
Puts forth a courteous, friendly, helpful attitude always
Willing to pass a post-offer drug screen test and background check
All qualified applicants with Western States Fire Protection Company will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin or status as a qualified individual with a disability or protected veteran.
VEVRAA Federal Contractor
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We are an equal opportunity employer.
Qualified minorities, women, veterans and individuals with disabilities are encouraged to apply.
All qualified applicants with Western States Fire Protection and its subsidiaries will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin, or status as a qualified individual with a disability or protected veteran.
VEVRAA Federal Contractor
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Title: Office Admin
Company: The Shiff Group
Location: Minneapolis, MN
