Overview
Office Admin Jobs in Surprise, AZ at Grace Community Church
Overview:
This is a provisional appointment.
Brief Job Description (essential functions of the job):
Under direction, the Administrative Secretary serves as administrative aide in the Office of Streets.
Responsibilities:
Responds to telephone, email, and in-person inquiries regarding the permit application process.
As directed, compiles reports on permitted use of the streets in Boston.
Performs general clerical duties related to permitting process, including data entry, issuing, and filing for Public Works Department and Boston Transportation Department.
Receives and documents payment for various fees related to the permitting process.
Assists in a wide variety of his/her lesser administrative functions and recommends administrative procedural changes to carry out departmental objectives.
Types notices, letters, official memoranda and reports in connection with difficult and complex clerical duties.
Performs related work as required.
Minimum Entrance Qualifications:
Four (4) years of full-time, or equivalent part-time, experience in office or business administration, in work the major duties of which included one or more of the following functions: office management, records management, purchasing or personnel administration or any equivalent combination of the required experience and appropriate substitutions.
An undergraduate degree may be substituted for a maximum of two (2) years of the required experience.
A diploma for completion of a two-year, fulltime or equivalent part-time program in secretarial or business education above the high school level may be substituted for one (1) year of the required experience.
A thorough understanding of all aspects of the Microsoft Office Suite products required.
Working knowledge of “Class” software or related scheduling software; familiarity with permitting process; and familiarity with City of Boston neighborhoods desirable.
Ability to deal tactfully, honestly, and professionally with the public in a fast-paced environment required.
Ability to exercise good judgment and focus on detail as required by the job.
Fluency in Spanish or other secondary language is preferred.
BOSTON RESIDENCY REQUIRED.
Terms:
Union/ Salary Plan/ Grade: AFSCME/RA-14
Hours per week: 35
Title: Office Admin
Company: Grace Community Church
Location: Surprise, AZ
