Overview
OFFICE ADMIN Jobs in Opelika, AL at Evergreen Siteworks
Job Title: Administrative Assistant – Receptionist
Department: Administration Date:
FLSA: Non-Exempt Work Location: Virginia Campus
Employee Category: Classified Staff Work Schedule: M–F, 40 hrs./wk
Reports to: Executive Assistant to
the Dean
Percent Employment: 100%
Direct Reports: PT wage employees that serve the Reception Desk
I. Job Summary:
The individual will serve as an initial contact person for the Edward Via College of
Osteopathic Medicine (VCOM) and provide high quality executive support by displaying
sound judgment, accuracy, diplomacy, confidentiality and discretion. The individual will
perform administrative assistant activities for the Executive Assistant to the Dean and
the Dean of the College as assigned.
II. Job Duties:
1. Tend the front desk of the VCOM-Virginia Campus and ensure that the desk is
covered during business hours, which is usually 8 am – 5 PM
2. Answer the main VCOM – Virginia Campus phone line and direct callers to the
appropriate contacts or answer questions
3. Serve as the Security person for allowing visitor entry into the building
4. Greet visitors and route inquiries to the prospective departments
5. Assist with the supervision of PT wage employees that serve the Reception Desk,
and ensure coverage of the front desk during business hours
6. Assist students, faculty, and staff as needed
7. Schedule meetings and tours as needed
8. Assist in organizing a wide variety of business and social functions on and off-
campus including meals, banquets, and meetings
9. Participate in White Coat Ceremony and Graduation
10. Maintain and update the VCOM – Virginia Campus online phone directory of all
faculty and staff office phone extensions and emails
11. Maintain display cabinets and message boards in lobby
12. Accept deliveries, route to the proper storage place and contact appropriate
recipients for pick up
13. Assist the Executive Assistant to the Dean with various tasks which include
completing monthly credit card logs, travel reimbursements, and other tasks as
assigned
14. Update and maintain the phone number sheet for periodic release to the campus
15. Sort external mail, and deliver external and interoffice mail in VCOM I building
16. Assist with typing correspondence, PowerPoint presentations, and reports as
needed for Administration
17. Maintain conference room schedule for Administration’s Conference room
18. Process UPS Shipments for Administration and other departments as needed
19. Maintain an adequate inventory of office supplies for Administration; including
mailing supplies such as UPS and VCOM logo’ed envelopes
20. Prepare and maintain organized files and documentation for VCOM – Virginia
Campus as directed by the Executive Assistant to the Dean
21. Perform other duties as assigned
III. Required Qualifications:
Education: Associate Degree or equivalent Work Experience
Licensure or certification: n/a
Experience: Experience in administrative environment
Other skills important to this position:
Excellent customer service skills in dealing with executive level administrators,
physicians, government officials, business executives, faculty and professional
students
Excellent interpersonal and communications skills, both orally and written
Strong team player
Commitment to company values
Highly organized
Detailed oriented
Ability to multi-task in a fast-paced environment
Possess excellent time management skills
Computer proficiency of such software products as Microsoft Office, Word, Excel,
PowerPoint, and email applications.
Ability to work seamlessly with team members and independently on own tasks.
The successful candidate will be subject to a criminal history background check.
Regular, reliable or predictable attendance is an essential function of the job.
IV. Working Conditions and Efforts:
The physical demands and work environment characteristics described here are
representative of those that must be met by an employee to successfully perform the
essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Physical demands: While performing the duties of this job, the employee is occasionally
required to sit; use hands and vision for office equipment such as computers; talk or
hear; moderate telephone usage. The employee must occasionally lift and/or move up to
35 pounds.
Work environment: Office environment. Outside travel 0% to 5% of time. The noise
level in the work environment is usually minimal, however the reception area with
frequent visitors, phone calls and discussions may be distracting.
This position is classified as a non-exempt position because it does not require
that the candidate/employee exercise independent judgment and discretion
regarding matters of significance.
Employment with VCOM is “at-will”. This means employment is for an
indefinite period of time and it is subject to termination by the employee or by
VCOM, with or without cause, with or without notice, and at any time. Nothing
in this position description or any other policy of VCOM shall be interpreted to
be in conflict with or to eliminate or modify in any way, the “at-will” employment
status of VCOM employees.
V. VCOM Core Values:
The employee is expected to adhere to all VCOM policies. As the environment is a
professional college, VCOM faculty / staff are expected to dress and behave in a
professional manner at work. VCOM faculty / staff are expected as VCOM employees,
to be a person who obeys all laws and professional expectations of an upstanding citizen
of the community. VCOM expects all employees to maintain a positive attitude in all
working relationships with all VCOM departments, employees, medical students,
prospective medical students, interns, and residents and to treat all other engaged in the
duties of the employment, with mutual respect.
Title: OFFICE ADMIN
Company: Evergreen Siteworks
Location: Opelika, AL
