Overview
Office Admin Jobs in Lexington, NC at Jerry Hunt Supercenter
Job ID
57036
Location
Professional & Supervisory
Full/Part Time
Full-Time
Regular/Temporary
Regular
ABOUT THIS POSITION
The Planning & Development Department (PDD) guides the physical development of the city by preserving our historic sites, planning what can be built where, and ensuring safe construction of buildings and infrastructure. A host of advisory and governing bodies of residents as well as elected officials provide oversight as the city grows and needs arise. The process is governed through development and enforcement of city codes and ordinances.
Planning and Development is seeking an Administrative Assistant II (AA II) join the Business and Strategy (B&S) Division. The Administrative Assistant II provides administrative support for multiple PDD programs. The position reports to a Management Assistant II in the Business & Strategy Division and supervises staff as assigned.
On-Call Plan Review and Inspections Contract Management: The Administrative Assistant II will serve as the primary liaison to the Streets contract management and to vendor representatives. PDD continues to utilize on-call contracts to manage unanticipated fluctuations in development activity. These contracts are procured through the Street Transportation Department but are managed by PDD. The position works closely with PDD hiring supervisors that utilize on call services to ensure compliance with contracts. The AA II works in collaboration with the PDD Budget staff to develop and maintain tracking and forecasting methods/tools and to prepare regular reports for On-Call contract activities/expenses. This position oversees the review and payments (also in collaboration with PDD Budget staff) of On-Call invoices, ensuring that invoices receive appropriate approvals, and that invoiced time reconciles with time in PDD business applications.
Telecom: The Administrative Assistant II will be the PDD Telecom lead and liaison to the Information Technology Services Department. The incumbent will be responsible for managing and maintaining telecom records for department, including equipment and account inventories (desk and cell phones, jabber accounts, etc.). This includes processing telecom requests, ordering of telecom equipment, and handling all telecom activities relating to new hires, staff relocations and reconfigurations. This position is also the primary liaison to city telecom vendors (i.e. Verizon, T-Mobile, AT&T), and ensures the department’s compliance with city policies, and manages the PDD telecom budget.
Records Counter Management: The Administrative Assistant II will supervise the Administrative Assistant I that serves as the designated Records Control Officer for PDD. The incumbent will be responsible for monitoring workloads, turnaround times, and manages the Records Center budget.
This AA II also serves as back up to the Management Assistant II responsible for coordination of facilities related work with the Public Works Department, furniture contractors, movers, surplus and architects. The AAII position may also be assigned special projects and will also be responsible for various other day-to-day administrative duties in support of the division and department.
IDEAL CANDIDATE
Ability to communicate with Elected, Executive and Administrative level employees.
Ability to multi-task and work collaboratively within a team or independently with minimal supervision.
Ability to work for a fast-paced large governmental or similar agency providing high level administrative and management support.
Knowledge of the City of Phoenix or municipal government structure and processes.
Advanced computer skills (Microsoft Word, Excel, PowerPoint, etc.).
Strong business written and oral communication skills.
Familiarity with research methods and techniques.
Takes Innovative, is adaptable, and ready to jump in to support the department goals and initiatives.
Exhibits self-motivation, excellent follow through, and problem-solving skills.
Organized, professional, reliable, and possess strong attention to detail.
SALARY
Pay Range: $63,044.80 to $107,806.40 annually.
Hiring Range: $63,044.80 to $97,780.80 annually..
Pay Range Explanation:
Pay range is the entire compensation range for the position classification.
Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
BENEFITS
A comprehensive benefits package is offered which includes:
Traditional pension with employer and employee contributions,
for more details: Pension Information
401(a) and 457 plans with employer contributions
Choice of generous medical HMO, PPO, or HSA/HDHP plans
Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
Wellness incentive of up to $720 annually
Dental, vision, and life insurance options
Employer paid long-term disability
Free Bus/light rail pass
Tuition reimbursement program up to $6,500 per year
Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period
Federal Student Loan Forgiveness offered through Savi
For more details, visit: Unit 007 Benefits
MINIMUM QUALIFICATIONS
Bachelor’s degree in public or business administration or a related field.
Three years of professional experience in public administration or governmental research or finance.
Other combinations of education and experience that meet the minimum requirements may be substituted.
The City job description can be found here.
All finalists for positions are subject to a criminal background check applicable to the department or position.
Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver’s license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage.
For information regarding pre-screening and driving positions,
.
PREFERRED QUALIFICATIONS
The minimum qualifications listed above, plus:
Two or more years of supervisory experience.
Experience working with KIVA, SHAPE PHX, and ONBASE.
Experience providing customer service in person, over the phone, and via email.
Experience using Excel to prepare financial reports.
Experience processing Telecom Request (TSR’s).
Experience managing Division budgets.
Experience researching public records request.
Experience reconciling invoices.
Contract monitoring and management experience.
eProcurement and SAP/VIM experience.
Government records retention experience.
Facilities management experience.
RECRUITMENT DATES
Recruitment closes March 17, 2025. All materials must be received by 11:59 p.m. on this date.
This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.
HOW TO APPLY
Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.
WE ARE HERE TO HELP
Job interviews may be held by video or audio conference.
If you are in need of computer resources,
for free options.
Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance.
for more information.
Explore other Employment Opportunities with the City of Phoenix.
Subscribe to receive e-mail notifications about new employment opportunities.
If you need assistance applying for this job, please contact our HR Connection Center at (602) 495-5700.
REFERENCE
Admin Asst II, JC:06040, ID# 57036, 03/11/25, USM, SG, Benefits:007, Q
Building the Phoenix of tomorrow.
#DoWorkThatMakesPhoenixWork
City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.
Title: Office Admin
Company: Jerry Hunt Supercenter
Location: Lexington, NC
