Overview
Office Admin Jobs in Petaling Jaya, Selangor, Malaysia at Rich Products Malaysia
Title: Office Admin
Company: Rich Products Malaysia
Location: Petaling Jaya, Selangor, Malaysia
Rich Products Corporation is a Multi-National Corporation (MNC) with over 11,000 associates worldwide and is a leading supplier in the foodservice, in-store bakery, retail and industrial marketplaces. We specialize in the manufacturing of an extensive array of delicious products to satisfy the appetite of customers in more than 100 countries and six continents and of it is Rich Products Malaysia.
There is an exciting opportunity to arise for a talented, dynamic, and passionate candidate to fill the role ofOffice Admin under Finance Department. This great opportunity is best suited for an energetic and aspiring candidate who wants to be part of a global organization.
Reporting directly to the Finance Manager, you will be responsible for supporting all the administration processes in order to fulfill the sales demand.
Some of yourkey responsibilitieswill include but are not limited to the following:
Office Admin
License renewal/application – for all Company premises
Office maintenance for all Company premises – including sourcing of contractor, cost comparison, coordinator role for repair/maintenance with building management.
Office Equipment renewal /purchases – notebook, mobile contract, new request, roaming activation, etc
Utilities account application/monthly billing keep track –Manage the new application & monthly billing, ensure pass to Finance for payment on time.
Courier management – to ensure all the courier request being properly recorded & verified before submitting to Finance for payment.
Insurance renewal
Pantry / stationery replenishment
Assist in office celebration/ Company trip planning – look for quotation, cost comparison and propose to GM
Drat letter/MEMO for business related as needed.
To stand-by in office after working hour for infra software upgrade ad hod
Any ad hoc as per request
HR Admin
On boarding – ensure the new joiner notebook, parking card, mobile phone are ready before joining. Co-ordinate with outsource and Regional IT for PC set up
Sick leave record
Staff insurance renewal
Any ad hod as per request
Sales /Logistic Admin
To assist logistic in placing of Customer’s order and update in Excel for tracking – including to co-ordinate with Customer / Plant if needed
To back up the sales order processing/ stock adjustment during the staffs absent
To assist in new customer account opening – CTOS check, documents check and liaise with Sales team/ plants/Customer if needed.
To participate in inventory stock take/reconciliation
To assist in Trade Promo calculation and Credit Note preparation for Customers.
To assist in Delivery order verification with all warehouses – make sure all DO is sign and affix with correct Company chop& follow up for any incompliance.
To assist in initial sales contract signing & renewal of sales contract
Any ad hoc as per request
REQUIREMENTS:
The candidate must possess at least Diploma degree.
3 years minimum experience in the food industry or multinational fast-moving consumer products (FMCG) environment.
Required language(s): Fluency in English and Mandarin speaking and writing.
Good in computer literacy including Word and Excel (experience in operating formulas is an added advantage)
Positive attitude, proactive, and outspoken
Committed and able to meet deadline assigned.
Detail oriented & good follow up skills
Good team player with strong communi…
