Overview
Office Admin Jobs in Maitland, FL at Vaco by Highspring
Title: Office Admin
Company: Vaco by Highspring
Location: Maitland, FL
Our client is seeking to add an Office Administrator for a very busy construction consulting and engineering firm in Orlando, Florida. Individual must possess superior MS Office experience with advanced skills in Excel and Word for the production of correspondences, reports, spreadsheets, and presentations. Knowledge of basic accounting required. Candidate must possess solid communication, organizational and analytical skills, is a creative and independent problem solver, and committed to providing outstanding Client service in a fast-paced work environment.
Responsibilities and Duties include:
Provide leadership and direction to support personnel and delegate workflow, as necessary, to provide an efficient office environment.
Generate correspondence, reports, spreadsheets, estimates, graphics and presentation material, as required
Review all correspondence, reports, spreadsheets, estimates, graphics and presentation material for quality assurance and ensure Client required deadlines are met
Execute expense and time reporting for staff
Maintain office calendars and project systems
Maintain confidential information and materials
Administer office vendor relationships, accounts, contracts and invoices
Update forms, as needed
Maintain office systems, i.e., filing, archives, and business development
Maintain office equipment
Maintain inventory and office supplies
Plan and coordinate office events
A willingness to learn and adapt as the company continues to grow and add new services.
Ability to train assistant administrators in a professional manner.
Other duties as specified by management
Education and Experience requirements:
Management Skills – ability to establish positive and professional relationships with all levels of management and staff
5 years of Administrative Experience.
Excellent Client service
Excellent written and verbal communication skills
Highly proficient with desktop applications (i.e. Microsoft Outlook, Word, Excel, PowerPoint and Adobe Professional)
Strong technical aptitude – familiar with applications and equipment including video-conferencing equipment and web-based platforms
Ability to coordinate a variety of projects simultaneously – strong organizational, time management and multi-tasking skills
Proven initiative and efficiency
Proven attention to detail and experience with exercising good judgment
Proficient with standard office equipment (photocopiers, printers, etc.)
High School diploma plus 4 year degree in the equivalent field or other professional certification
5 years of experience as Office Manager, preferably with experience in a construction related field or with Paralegal/Legal Assistant experience
