Overview
Office Admin/Accounting Assistant Jobs in New York, NY at FastSigns NYU
Part-Time Office Administrator / Receptionist (W2)
Location: Dumont, NJ
Schedule: Monday to Friday
Pay: $21 per hour
About Us
Primes Pediatric Development Center is a growing pediatric therapy clinic supporting children from birth to age 6 through occupational therapy, speech therapy, pediatric nutrition, early developmental consultation, and more. We’re committed to creating a warm, professional, and family-centered environment where every child, and every team member, feels supported and valued.
Who We’re Looking For
We’re seeking a highly organized, proactive Office Administrator to join our team. The ideal candidate is someone who thrives in a dynamic environment, communicates clearly, and brings a sense of order and calm to the day-to-day flow of the clinic. This role is perfect for someone who enjoys being the hub of the office — coordinating, supporting, and keeping everything running smoothly.
Key Responsibilities
Oversee daily office operations to ensure administrative processes run efficiently
Manage calendars, schedule appointments, and coordinate staff meetings
Answer phones, respond to emails, and facilitate communication within the office
Use QuickBooks for basic financial tracking and reporting
Assist with payroll records and light HR tasks
Support compliance and organization for medical office functions
Develop and maintain systems to improve workflow and organization
Qualifications
Prior experience in an administrative, receptionist, or office support role (required)
Excellent organization and time management skills
Strong communication and interpersonal abilities
Proficient with QuickBooks or similar accounting software
Very comfortable with digital tools (email, Google Drive, calendars, etc.)
Quick to learn new platforms (e.g., EMRs or scheduling systems)
Discreet, professional, and committed to confidentiality
Why Join Us?
A respectful, supportive, and family-focused work environment
A meaningful opportunity to help young children and their families
Predictable weekday schedule
Growth potential as the center continues to expand
This position is expected to gradually transition into a full-time role over the coming months, based on evolving business needs and the employee’s interest and availability. When that time comes, a full benefits package will be offered — including health, dental, and vision insurance, as well as a 401(k) plan with employer match.
To Apply
Please submit your resume through Indeed. A brief cover letter is appreciated but not required.
We look forward to welcoming the right person to our team!
Job Type: Part-time
Pay: From $21.00 per hour
Expected hours: 20 per week
Schedule:
4 hour shift
No nights
No weekends
Work Location: In person
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Title: Office Admin/Accounting Assistant
Company: FastSigns NYU
Location: New York, NY
