Overview
Office Admin Assistant Jobs in New York, NY at Frying Pan
Brandeis University is delighted to announce a career opportunity as a part-time Department Coordinator in ENACT (The Abraham Feinberg Educational Network for Active Civic Transformation). At Brandeis, we offer a competitive benefits and compensation package which includes medical, dental and life insurances.
The Department Coordinator performs a variety of administrative and clerical tasks to support the day-to-day operations of ENACT. This role includes maintaining office management systems, managing events, and handling communications related to ENACT’s initiatives.
This is a part-time position (17.5 hours/week) and is eligible for benefits
Key Responsibilities:
Maintain office management systems and ensure smooth daily operations.
Process payments and handle expense reports.
Utilize tools such as Excel, PowerPoint, MS Office, Workday, Google Forms and other applications to generate reports and ensure accurate information is shared with the team and Director.
Manage and update the website and newsletter content, ensuring that all information is accurate and current, using the Brandeis Content Management System (CMS) and an email marketing program
Update and maintain the mailing list for the e-newsletter and manage the sending of newsletters.
Provide administrative support for awards, grants, and other projects.
Coordinate and schedule meetings and events, managing all related logistics like food, travel arrangements, and space reservations.
Assist with travel arrangements and honorariums for faculty and guest speakers related to ENACT’s events.
Handle payments and reimbursements, and process honorariums and make payments to vendors.
Oversee student hiring processes for various ENACT positions.
Handle scheduling and logistics for monthly staff meetings.
Skills and Qualifications:
Bachelor’s degree (preferred).
1-3 years of related work experience.
Strong proficiency in MS Office Suite (Word, Excel, PowerPoint), Workday, and other common office applications.
Exceptional organizational and communication skills.
Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
Commitment to Diversity, Equity, and Inclusion
Diversity, equity and inclusion are important values at Brandeis today and always have been for they are rooted in our founding as an institution. These values serve as a reminder for self-reflection, and a continuous call to grow for us as Brandeisans. Founded as a model institution for ethnic and religious pluralism, Brandeis University welcomes students, faculty, and staff of all nationalities, religions, and orientations. Moreover, social justice is central to the mission of Brandeis, which endeavors to foster a just and inclusive campus culture that embraces the evolving diversity of our larger society. Read more online about our Mission and Diversity Statements at Brandeis Mission and Diversity Statements.
If you are interested in a role and have relevant experience but your work history does not align perfectly with every qualification in the job description, we nevertheless encourage you to apply.
Closing Statement
Brandeis University is committed to providing its students, faculty and staff with an environment conducive to learning and working and where all people are treated with respect and dignity. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, ethnicity, caste, sex, pregnancy, sexual orientation, gender identity/expression, including transgender identity, religion, disability, age, genetics, active military or veteran status and any other characteristics protected under applicable federal or Massachusetts law.
Title: Office Admin Assistant
Company: Frying Pan
Location: New York, NY
