Overview
Office & Admin Manager Jobs in Singapore, Singapore at Builder.ai
Title: Office & Admin Manager
Company: Builder.ai
Location: Singapore, Singapore
About Us
We are a fast-paced, high-growth tech company driving innovation in technology. Our team thrives on agility, collaboration, and execution at speed. As we scale, we are looking for an experienced Office & Admin Manager to ensure seamless day-to-day operations, foster an efficient workplace, and support our teams in delivering their best work.
Role Overview
As our Office & Admin Manager, you will play a pivotal role in maintaining a productive, well-organized, and high-energy workplace. You will oversee office operations, manage administrative functions, coordinate with leadership, and implement best practices to enhance efficiency. This role requires a proactive, detail-oriented individual who thrives in a dynamic environment and can multitask with ease.
Why Join Us?
Be part of a fast-growing, innovative tech company shaping the future of software.
Work in a dynamic, high-energy environment with a collaborative and talented team.
Opportunities for growth and career progression in a rapidly scaling organization.
Competitive salary, benefits, and a culture that values work-life balance and employee well-being.
If you’re an organized, resourceful, and proactive professional who loves keeping things running smoothly, we’d love to hear from you!
Key Responsibilities
Office & Facility Management
Ensure smooth daily operations of the office, managing supplies, equipment, and facility maintenance.
Act as the primary point of contact for vendors, landlords, and service providers.
Oversee office security, health & safety compliance, and workspace optimization.
Coordinate office moves, expansions, and space planning as needed.
Administrative & Executive Support
Manage company-wide administrative processes, improving efficiency where needed.
Support leadership with scheduling, meeting coordination, travel arrangements, and expense tracking.
Handle confidential information with discretion and professionalism.
Assist with onboarding new employees, ensuring a smooth experience.
Event & Culture Coordination
Plan and execute company events, team-building activities, and celebrations.
Foster a positive office culture, ensuring the environment supports collaboration and productivity.
Partner with HR and leadership to drive engagement initiatives.
Tech & Process Management
Manage office software, systems, and tools for administrative workflows.
Implement and refine processes to improve operational efficiency.
Liaise with IT teams for office technology support and hardware management.
Requirements
5+ years of experience in office management, administration, or operations in a fast-paced environment, ideally in tech or a startup.
Proactive problem-solver with exceptional organizational and multitasking skills.
Strong interpersonal and communication skills, with the ability to work across teams.
Proficiency in office tools and software (e.g., Google Workspace, Microsoft Office, project management tools).
Experience in vendor management, budget tracking, and facility oversight.
Ability to handle confidential information with discretion and professionalism.
A high-energy, can-do attitude, with a passion for improving workplace operations.
Benefits
Discretionary variable pay or commission scheme dependant on your role
Stock options in a $450 million funded Series D scale-up company
Hybrid working
24 days annual leave + public holidays
2 x Builder family days each year
Time off between Christmas and New Year
Generous Referral Bonus scheme
Private Medical Insurance with AIA
