Overview
Office Admin (Part Time) Jobs in New York, NY at PermitFlow
POSITION: Administrative Clerk/Receptionist
DEPARTMENT: Clerk
WORK SCHEDULE: 8:00 a.m. – 4:00 p.m., M-F
JOB CATEGORY: COMOT (Computer, Office Machine Operation, Technician)
DATE WRITTEN: September 2020 STATUS: Full-time
DATE REVISED: FLSA STATUS: Non-exempt
To perform this position successfully, an individual must be able to perform each essential function of the
position satisfactorily. The requirements listed in this document are representative of the knowledge, skill,
and/or ability required. Warrick County provides reasonable accommodations to qualified employees and
applicants with known disabilities who require accommodation to complete the application process or
perform essential functions of the job, unless those accommodations would present an undue hardship.
Incumbent serves as Administrative Clerk/Receptionist for the Warrick County Clerk’s Office,
responsible for answering telephone, greeting office visitors, and performing various clerical
duties.
DUTIES:
Answers telephone and greets office visitors, including providing information and assistance,
researching records, taking messages, and transferring/directing to appropriate individual or
department. Provides information regarding court dates, costs, and files as needed.
Performs various clerical duties including, locating files, copying/filing/faxing documents, and
preparing/sorting mail. Assist with postage machine as needed.
Processes marriage applications, issues marriage licenses, and prepares certified copies.
Oversees weddings in department office and jail.
Assists the public, such as filling out forms and providing list of genealogy researchers.
Provides SR16 forms for traffic infractions to defendants and submits forms to State daily.
Performs night court duties as assigned, such as receiving and providing receipts. Periodically
performs duties of other department personnel in their absence as needed.
Performs related duties as assigned.
I. JOB REQUIREMENTS AND DIFFICULTY OF WORK:
High school diploma or GED.
ClerkAdministrative Clerk Receptionist
Working knowledge of Department and Circuit/Superior Court policies and procedures, federal
and state laws, and related legal terminology.
Working knowledge of standard office procedures, basic computer skills including word
processing/spreadsheet/email/presentation and Department-specific software/applications, with
ability to apply such knowledge to a variety of interrelated processes, tasks, and operations.
Working knowledge of standard filing systems with ability to create and maintain accurate and
complete Department files.
Working knowledge of standard English grammar, spelling, and punctuation and ability to
prepare documents and written reports as required.
Ability to properly operate standard office equipment, including computer, typewriter, calculator,
fax machine, postage meter, copier, telephone, and other equipment as needed.
Ability to provide public access to, or maintain confidentiality of, department information and
records according to state requirements.
Ability to comply with all employer and department policies and work rules, including, but not
limited to, attendance, safety, drug-free workplace, and personal conduct.
Ability to effectively communicate orally and in writing with co-workers, other County
departments, court personnel, and the public including being sensitive to professional ethics,
gender, cultural diversities, and disabilities.
Ability to understand, memorize, retain, and carry out oral and written instructions and present
findings in oral or written form.
Ability to work alone with minimum supervision and with others in a team environment.
Ability to work on several tasks at the same time, often under time pressure.
Ability to perform simple arithmetic operations, such as counting, adding, and subtracting.
Ability to occasionally work evenings.
II. RESPONSIBILITY:
Incumbent performs duties according to a flexible, customary routine with priorities determined
by the service needs of the public. Assignments follow standard operating procedures or policy
and procedural manuals. Decisions are always determined by specific instructions or existing,
well established policies and procedures. Errors in work are primarily detected through
notification from other departments or the public. Undetected errors could result in loss of time
to correct error and/or inconvenience to other agencies of the public.
ClerkAdministrative Clerk Receptionist
III. PERSONAL WORK RELATIONSHIPS:
Incumbent maintains frequent contact with co-workers, other County departments, court
personnel, and the public for the purposes of exchanging information and rendering service.
Incumbent reports directly to Chief Deputy.
IV. PHYSICAL EFFORT AND WORK ENVIRONMENT:
Incumbent performs duties in a standard office environment and service counter, including
sitting/walking at will, lifting/carrying/pushing/pulling objects weighing under 25 pounds,
keyboarding, bending/reaching, hearing sounds/communication, and speaking clearly.
Incumbent occasionally works evenings.
Job Type: Full-time
Pay: From $19.38 per hour
Expected hours: 40 per week
Benefits:
Dental insurance
Employee assistance program
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
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Title: Office Admin (Part Time)
Company: PermitFlow
Location: New York, NY
